Executive Admin Assistant

Description

At Six Flags & AquArabia Qiddiya City, the Executive - Admin Assistant is responsible for assisting the division leader with a variety of tasks and projects. Additionally, this position assists other team members as needed.

Collective

• Comply with the Six Flags Qiddiya’s code of conduct and ethics
• Promote the Six Flags Qiddiya vision, mission, values and model desired behaviors
• Promote Six Flags Qiddiya and spread its culture
• Commit to Six Flags Qiddiya’s rules and regulations
• Perform tasks as directed in the pursuit of the achievement of organizational goals
• Share with team know-how and encourage their development

Job-Specific

• Provide day-to-day administration support
• Answer high volume of incoming calls to the line manager
• Provide reporting and report analysis for the line manager and the assigned department
• Sort incoming mail. Prioritize and route outgoing items to department mailboxes.
• Ensure needed materials are prepared for any meetings or special events.
• Coordinate and maintain relationships with other park department heads
• Prepare minutes of meeting.
• Prepare various reports.
• Develop PowerPoint presentations when needed.
• Maintain the department filing system and archiving of all data.
• Maintain any requests for the line manager.
• Order and maintain office supplies.
• Coordinate travel arrangements for department personnel to include the completion of expense reports for line manager.
• Handle guest concerns, inquiries, compliments, and complaints.
• Provide administrative support to include drafting emails and written correspondence.
• Ensure that the record policy is adhered to.
• Create and maintain the park duty schedules.
• Take and distribute notes from line manager in staff meetings.
• Other duties as assigned.

Requirements

Education

Bachelor’s degree in business administration, office management, or diploma in similar field.

Experience

A minimum of 2 years of experience in a similar role.

Skills

• Computer skills: Advanced in Microsoft Office tools.
• Languages: Fluent in English and Arabic.
• Advanced knowledge of contracts cycle end to end and archiving.

Core Competencies

• Self-actualization & fulfilment: Proficiency level – medium.
• Team synergy & development: Proficiency level – medium.
• Entrepreneurial mindset & drive: Proficiency level – medium.
• Business acumen & diligence: Proficiency level – medium.