JOB DESCRIPTION / ROLE
The Executive Assistant to the CEO provides high-level administrative support to the CEO in a dynamic and fast-paced exploration and mining company. This role involves managing the CEO's schedule, facilitating communication between departments, preparing reports, and ensuring smooth day-to-day operations of the executive office.
Responsibilities:
Administrative Support
• Manage and maintain the CEO's calendar, schedule appointments, and coordinate meetings.
• Prepare and organize documents for meetings, including reports, presentations, and agendas.
• Handle confidential correspondence and maintain discretion at all times.
Communication Management
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, proofread, and distribute emails, memos, and other official correspondence on behalf of the CEO.
• Liaise with department heads and team members to facilitate smooth communication.
Coordination and Follow-Up
• Track key projects and deliverables, ensuring deadlines are met.
• Coordinate and follow up on action items discussed during meetings.
• Assist in preparing updates and progress reports for the CEO.
Travel and Event Management
• Plan and coordinate the CEO’s travel arrangements, including flights, accommodations, and itineraries.
• Assist in organizing company events, conferences, and team meetings.
Documentation and Reporting
• Prepare detailed reports and presentations on company performance, market trends, and operational updates for the CEO.
• Maintain organized records and files for quick and efficient access.
Office Operations
• Assist in managing office operations, including procurement of supplies and coordinating with vendors.
• Handle special projects assigned by the CEO, ensuring timely and effective completion.
Support for Strategic Initiatives
• Conduct research and gather data to support the CEO in strategic decision-making.
• Participate in planning and implementation of corporate policies and initiatives as directed.
Requirements:
• Education: Bachelor’s degree in Business Administration, Management, or a related field.• Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably in the mining or exploration sector.
Skills:
• Excellent organizational and time-management skills.
• Strong communication skills (written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving and multitasking abilities.
Other Competencies required
• Attention to detail.
• Professionalism and integrity.
• Adaptability and ability to work under pressure.
• Proactive approach and initiative.
• Familiarity with the mining and exploration industry is preferred.
• Knowledge of local regulations and industry-specific documentation is an advantage.
• Willingness to travel occasionally.
ABOUT THE COMPANY
Saudi Gold Refinery (‘SGR’) is a leading player in Saudi Arabia’s gold industry, and the first fully integrated private company to host mining, exploration and technical services including drone based geophysics, drilling and an independently managed lab under one roof. With operating mines, two projects in feasibility, 14 projects in exploration and further 150 licenses in application, the company is set to be the next major gold miner. The company is committed to excellence in gold exploration, refining, and processing, contributing to the Kingdom’s broader goals of economic diversification under Vision 2030.
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