Facility Coordinator

Description

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As the facility coordinator, you will be responsible for overseeing maintenance, cleaning, and security for the building on a daily basis. You will also be responsible for managing the overall resource supply in the office. You will have to coordinate with internal and external stakeholders and solve matters related to material delivery.

Key responsibilities

• Oversee day-to-day facility operations, including maintenance, repairs, and space utilization;
• Supervise the maintenance work, sub-contractors, etc.;
• Check devices and structure systems, such as fire alarms, CCTV, HVAC, etc., on a regular basis;
• Respond to emergency calls if any; ready and able to attend to the site whenever needed, such as events, emergencies, visits, etc.;
• Supervise the cleaning crew and security crew and their daily tasks;
• Ensure the building meets safety and health standards and complies with all legal requirements;
• Provide support for both soft and hard services; supervision of all soft services (non-technical parts, such as cleaning, security, reception, etc.) and the hard services (technical parts such as HVAC, electrical, CCTV, etc.);
• Receive materials supplied by the vendor as per the purchase order placed by the purchase department;
• Check the materials thoroughly for quality, quantity, specification, condition, etc.;
• Store the materials category-wise in appropriate locations;
• Maintain optimal stock levels;
• Periodically verify the stock and ensure the availability of stock at all times;
• Issue materials/assets to the departments/employees as per the material issuance requests;
• Maintain a record of all assets handed over;
• Take action on the disposal of scrap materials as per the procedure;
• Maintain all documents related to material supplies up to date;
• Generate reports related to material supplies and submit them to relevant authorities;
• Participate in audits conducted by internal or external auditors;
• Ensure the cleanliness and organization of the storeroom;
• Implement necessary measures to ensure the proper care and preservation of materials.

Requirements

Qualifications

• High school or diploma.

Experience

• 3-4 years experience in facilities and supervision.

Knowledge

• Supervision experience in maintenance; should have main knowledge in maintenance, market, spare parts, cleaning, etc.

Skills

• Leadership and team management;
• Communication skills;
• Organizational skills;
• Problem-solving skills;
• Safety management;
• Good bookkeeping skills;
• Comprehensive knowledge of managing inventory;
• Familiar with common inventory terms.

Traits

• Honest, helpful, focused, and flexible.

Benefits

• High-performing and fast-paced work environment;
• Comprehensive health insurance;
• Rewards and recognition;
• Learning and development.

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.