Head of FF & E

Kershaw Leonard

Riyadh, Saudi Arabia

Posted on: 24 May 2024

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Employment: Full Time

About the Role
Our client, a well-established luxury residential and commercial interior design company, aims to streamline its operations, enhance revenue, and bolster client satisfaction for the year 2024 and beyond.

This role will be responsible for managing multiple projects, and will take care of all custom and procured FF&E aspects for each project from design to sourcing, specifying to the design, budgeting, ordering and on-time-delivery of FF&E items.

The suitable candidate must be a creative and talented designer with strong design flair and passion for interior finishing, fabrics and materials, artwork, furniture and lighting. Additionally, to be able to manage administrative tasks related to FFE during the Design Development stage. A minimum of 7-10 years’ experience working on luxury high-end residential projects is required.

Roles & Responsibilities:
• Specifications and Standards Compliance: Work with the design team, clients, and stakeholders to ensure FF&E specifications align with project requirements and uphold the highest quality standards.
• Procurement Collaboration: In close partnership with the Procurement team, convey project-specific FF&E needs and adhere to timelines, aligning procurement activities with the FF&E project schedule.
• Procurement Milestone Coordination: monitor procurement progress for FF&E items and maintain active communication with the Procurement Department highlight on weekly meeting with management and team any impact on project timelines.
• Quality Assurance Inspections: Perform thorough inspections of furniture and other FF&E items to guarantee quality before client handover, and arrange client visits to factories for a personalised experience when necessary, following the budget.
• Risk Management: Establish a risk management plan at each project's commencement, identifying potential challenges with corresponding mitigation strategies, obtaining senior management approval.
• Client Satisfaction: Direct and monitor FF&E relation to ensure clients’ satisfaction and that the project consistently reflects their vision and expectations.
• Quality Control Implementation: Enforce rigorous control measuresand guidelines to ensure successful delivery of FF&E projects.
• Marketing Coordination for Project Photography: Coordinate with the Marketing Department to schedule professional photography of completed projects, ensuring the project is captured in its best form for promotional purposes.
• Photography Preparation and Styling.
• Manage any client-supplied FF&E items by coordinating with the business development team to ensure proper integration into the design.
• Direct the final staging of all FF&E items, including accessories and curtains, and work with the project manager to ensure that the site is fully prepared and styled for photography.
• Drawing and Documentation Tracking: Create and maintain tracking sheets for all project drawings and documentation, ensuring they are updated weekly and accurately reflect the project's current status.
• Help develop and execute the FF&E direction for overall project and communicate to the project team.
• Designing and sourcing FF&E from concept through to finished details
• Liaising with contractors and suppliers in order to ensure FF&E is delivered on time and on budget
• Working on project ‘fit-outs’ and overseeing the installation of FF&E alongside contractors.
• Ability to establish logical action plans to complete work and provide technically sound solutions within deadline and budget constraints
• Work with design team to determine all FF&E requirements
• Prepare Selection of all FF&E and Artwork items for the project working with the design team through every stage of the design process
• Develop design concepts of all FFE for presentations and prepare presentations in powerpoint or hardcopy
• Prepare with the project team documentation for tenders and sourcing of all FFE items for a project
• Prepare mood boards of FFE and Artwork intent for a project together with materials samples etc.
• Coordinate and source with suppliers to research FFE items for a project
• Work closely with the design librarian developing and creating a database of all FFE design items from projects
• Report to Design Director to obtain approvals of all selections
• Manage the entry of Furniture Fixtures and Equipment (FF&E) specifications from the interior design specification book to project installation and reconciliation.
• Assure accuracy between interior design specifications and entry into the system.
• During the pricing process, assist in resolving any issues and/or provide clarification by working with the internal departments, interior designer, supplier and customer.

SAR 15,000 to 30,000 per month inclusive of fixed allowances.
Additional benefits: Health care, air ticket, visa

About the Ideal candidates:
• Communication - Convey and exchange thoughts, ideas and information effectively through various mediums and approaches.
• Critical Thinking - Examine, manage and connect issues and ideas from multiple perspectives to identify reasoning in a variety of fields with differing assumptions, contents and methods.
• Decision Making - Choose a course of action from various alternatives using a reasoned process to achieve intended goals.
• Problem Solving - Generate feasible and efficient solutions to solve problems and capitalise on new opportunities.
• Leadership - Lead others to achieve objectives in the most effective way. Provide an inclusive workplace that cultivates workplace relationships and teamwork, and foster the development of others.
• Interpersonal Skills - Manage relationships efficiently and communicate with others effectively to achieve mutual consensus and outcomes.
• Other Characteristics – Self-starter, meticulous, highly organized and efficient, energized, curious, able to contribute to a positive working environment.

Technical Competencies:
• Project Presentation Delivery - Perform required tasks to prepare and present information in various business settings involving preparation, understanding of audience, delivery and tailoring of messages to be conveyed
• Project management - Execute projects by managing stakeholder engagement, resources, budgets and resolving problems
• Conceptual Thinking - Think at an abstract level and have an astute understanding of why something is done, and recognize implicit ideas. Applies or creates new constructs, models, theories or frameworks that explain and give meaning to situations and problems. Using inductive reasoning to form ideas about situations. Research driven with a deep sensibility in exploration and research.
• Material Studies and Production Processes – Knowledge of the right materials, and different production processes, selection of vendors, and materials.
• Visual Communication - Framing presentation in a structured, logical and coherent manner to communicate design.
• Written Communication - Professional written communication and ability to command the senior position to represent the firm to vendors and clients.
• Verbal Communication - Ability to communicate design during presentations in a compelling manner.

Knowledge , Skills and Abilities
• Ability to function well under heavy workload with multiple priorities.
• Working knowledge of software systems, MS Excel, Access, Outlook, and MS Word as well as Special Material Specification Software such as Specsource and Programma.
• Must have solid time management and prioritization skills.
• Must have sound analytical skills.
• Must have solid customer service and problem-solving skills.
• Ability to communicate effectively verbally and in writing (in English).
• Ability to communicate effectively with management, co-workers and external parties.
• Performing other related duties as assigned. Due to the cyclical nature of the hospitality industry, employees must be flexible, and may be required to work varying schedules to reflect the business needs to the office.
• Time management ability
• Ability to create / provide design details of FFE items, have Flair in styling and selecting FFE items
• Team player.

• Bachelor's degree is required
• 7-10 minimum years of experience in the in interior design industry



Who we are:

Founded in September 1999 The Kershaw Leonard Group was based upon professional recruitment practices laid down by the UK Institute of Employment Consultants whose values are still at the core of our success today.

Inherently we believe that recruitment is a people business not a CV processing business and as such we take time and care to make sure we understand the needs of both our Clients and our Candidates.

Such attention to the care side of our business together with the sheer length of time we have been established has given us a unique position. We regularly attract top class candidates who only want to work with Kershaw Leonard as they trust our confidentiality and professionalism. Similarly, more than 75% of the clients we work with come back for more when they have a new position to fill.

What we do:

Kershaw Leonard Group places exceptional talent on a Global scale. Our winning strategy is to partner very closely with a small number of clients so we can really understand their objectives, needs and aspirations in a way that allows us to intuitively know the kind of cultural fit they are looking for when the time comes for them to recruit new talent. Then once that talent is on board and part of the client’s team, to assist wherever is needed to improve performance and leadership skills

Why Us:

The Kershaw Leonard Group is more than just a recruitment agency. In addition to KL Recruitment, KL Consulting offers a vast spectrum of skills from our experienced behavioural psychologist and consultants with almost two decades of HR Director level experience in the region.

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