Procurement Engineer - Alfanar Electric

Group Overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

Alfanar is involved in:

• Electrical, electromechanical, and civil engineering construction
• Manufacturing and marketing electrical construction products
• Allied engineering services

Our main divisions:

• Alfanar Electric
• Alfanar Construction
• Alfanar Building Systems

Alfanar Electric

Alfanar Electric is the industrial arm of Alfanar, manufacturing a variety of low, medium, and high voltage electrical construction products.

Alfanar Electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

Alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of Alfanar's industrial activities is Alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the complex houses Alfanar's facilities.

The complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

Execute the main procurement activities including sourcing, contracting, and supplier developments in addition to purchasing requested materials, services, assets, MRO, and general purchasing with the right specifications, price, quality, and delivery time from the right source.

Key Accountability Areas

Supplier Development and Evaluation:

• Develop suppliers to meet objectives related to cost savings, delivery performance, and materials quality.
• Perform regular supplier performance evaluations to establish supplier development plans, including development and sourcing-related activities.
• Visit suppliers for required prequalification, evaluate, develop suppliers, and strengthen business partnerships in coordination with the commodity head and business unit (BU) quality teams.

Sourcing and Contracting:

• Execute sourcing and contracting plans based on the AED sourcing strategy.
• Maximize the number of contracted items within the scope of work with approved suppliers to secure prices, delivery, payment terms, and quality while saving purchasing cycle time.
• Ensure commercial, legal, and contractual compliance in all procurement transactions.

Procurement Execution:

• Understand detailed requirements for each purchase request, including description, specifications, quantity, UOM, and delivery date, with alignment and coordination with requesters or related BU technical teams.
• Manage the execution of purchase requests through processing RFx (RFQ, RFI, etc.) from the identified source list (approved/qualified suppliers).
• Negotiate for the best purchase conditions, considering required specifications, delivery time, and cost elements (lower price, best delivery date, best Incoterm/payment term).

Materials and Specifications Management:

• Initiate alternative material specifications according to market availability with the involvement of related BU technical teams.
• Compare quotations based on the approved comparison form, considering the best commercial (landed cost) and delivery terms.
• Identify selected suppliers with the involvement of BU-related technical teams/requesters (if required) and issue purchase orders (POs) on the system to the winning supplier based on winner criteria.

Purchase Order Management:

• Ensure the PO has all required attached documents (quotations, communications, etc.).
• Follow the Alfanar PO approval matrix to obtain the final approved order.
• Send approved purchase orders to suppliers and follow up to receive order acknowledgment.
• Follow the PO delivery schedule with suppliers and related departments (inbound logistics) until materials arrive and the order is closed by paying the supplier.

Procurement Coordination and Vendor Management:

• Effectively contribute to procurement activities (sourcing, development, evaluation, contracting) with required coordination with related commodity heads.
• Maintain vendor master information and ensure it is up to date.
• Manage non-conformity processes for rejected supplied materials, and lead corrective/preventive actions with the involvement of other related departments (quality, store, finance, etc.).

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems that arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:

• Comply with related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance with relevant safety, quality, and environmental management procedures and controls within the defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor's degree in electrical engineering or mechanical engineering.

Work Experience

5 to 10 years

2 to 5 years

Technical / Functional Competencies

• Work under pressure
• Negotiation
• Project management
• MS Office
• Teamwork
• Time management
• Well organized
• Communication
• Creativity
• Initiative
• Analytical thinking