Purchasing Engineer

Job purpose

Perform and improve the procurement process, ensuring cost-effectiveness, quality, and timely acquisition of materials. Enhance strategic sourcing, supplier relationship management, and continuous improvement initiatives to improve the efficiency and effectiveness of the purchasing function.

Key accountability areas

Understanding requirements:
- Thoroughly comprehend the detailed requirements for each purchase request by aligning and coordinating with the requester or relevant BU technical teams.

Processing purchase requests:
- Skillfully manage the execution of purchase requests by processing RFx (RFQ, RFI) from the approved/qualified suppliers on the identified source list.
- Negotiate for optimal purchase conditions, considering the required specifications, delivery time, and cost elements.

Materials and supplier management:
- Proactively initiate alternative materials specifications based on market availability, involving the related BU technical teams.
- Compare quotations using the approved comparison form, carefully considering the best commercial and delivery terms.
- Identify selected suppliers with the active involvement of BU technical teams/requester and issue purchase orders based on supplier winner criteria.

Purchase order process:
- Ensure that the purchase order includes all necessary attached documents (quotations, communications, etc.).
- Adhere to the Alfanar PO approval matrix to obtain a final approved order.
- Send approved purchase orders to suppliers and diligently follow up to receive order acknowledgment.
- Follow the PO delivery schedule with suppliers and related departments (Inbound Logistic) until materials arrive, concluding the order by processing payment to the supplier.

Procurement activities:
- Effectively contribute to various procurement activities (sourcing, development, evaluation, contracting), coordinating closely with the related commodity head.

Vendor information management:
- Maintain vendor master information meticulously, ensuring it is always up to date.

Non-conformity and supplier relationship:
- Expertly manage the non-conformity process for rejected supplied materials, leading corrective/preventive actions with the involvement of other related departments (quality, store, finance).
- Visit suppliers for necessary prequalification, evaluate and develop suppliers, and foster strong business partnerships by coordinating with the related commodity head and BU quality teams.

Role accountability

HR proficiency:
- Training of subordinates and forming a team to get the work done effectively.
- Provide leadership, coaching, and direction to subordinates in all aspects of their work.
- Delegate subordinates in each respective assignment.
- Ensure fair distribution of tasks to maintain morale and motivation of subordinates.

Delivery:
- Perform the planned activities to meet the operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-solving:
- Resolve any related problems that arise and escalate any complex operational issues.

Quality:
- Ensure quality requirements to develop effective quality control and processes including specifications for products, processes, or related activities.

Business process improvements:
- Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:
- Comply with related policy, procedures, and work instructions.

Academic qualification

- Bachelor degree in electrical engineering or mechanical engineering

Work experience

- 4 to 6 years

Technical / functional competencies

- Purchasing planning
- Purchasing benchmarking
- Purchasing procedures
- Purchasing reporting