Receiving Clerk

Company description

Raffles & Fairmont the Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort with 361 rooms, eleven distinct dining concepts, including an overwater restaurant with views of the Red Sea and the mangroves, and a spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world-class golf destination. It will set new standards in sustainable development, positioned on 200 km of untouched coastline, an archipelago of more than 90 unspoiled islands, dormant volcanoes, rich marine habitat, and ancient archaeological sites.

Job description

• Receive and verify goods on behalf of the hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.
• Inspect the physical condition and count or measure the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
• Ensure all deliveries are received at the designated receiving area only.
• Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
• Ensure that all rejected goods are properly documented and accounted for by issuing Goods Return Notes (GRN) to suppliers.
• Deliver goods received to the location that is specified on the purchase order.
• Ensure that all the goods received are posted daily in FMC.
• Ensure all the general invoices (other than food & beverage) carry the signature of the department head, before posting into FMC.
• Complete a daily non-food receiving log and submit a daily report with relevant documents (invoice, LPO and goods received note) to accounts payable.
• Complete a daily food and beverage receiving log and submit a daily report with relevant documents to accounts payable, and send a copy of the receiving log to the executive chef and cost controller.
• Notify the non and partial receipt of the goods and inform the purchasing manager for further action.
• Maintain an up-to-date file of the receiving copy of all approved purchase orders. All purchase orders may clearly state the status of delivery (i.e., open or partial).
• Ensure that the receiving area is clean and accessible.
• Maintain HACCP standards at all levels - from product sourcing to storage, etc.
• Perform any other duties that may be assigned from time to time by the management.

Qualifications

Personal attributes

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be willing to accept assignments on an as-needed basis, in order to promote teamwork.
• Self-motivated with strong organizational and communication skills.
• Able to multi-task and prioritize in a fast-paced environment.
• Oral and written fluency in English.
• Display initiative.
• Team player.
• Customer/people oriented.

Qualifications

• College diploma or equivalent qualifications.
• Knowledge of materials control.
• Excellent knowledge of Microsoft Office, mainly Excel.

Experience

• Minimum 1-2 years experience in purchasing/stores environment.

Additional information

• Understanding of ultra-luxury guest expectations and brand alignment.
• Experience in project coordination, scheduling, and document control during pre-opening stages.
• Experience in pre-opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with luxury standards.