JOB DESCRIPTION / ROLE
Overview / Responsibilities
Wood is recruiting for a Receptionist to join our team in Khobar, Saudi Arabia.
This position will be part of the facilities management team and is responsible for assisting the company in operating its multi-line telephone system, providing clerical support and dealing capably with employees, visitors and all queries associated with front office.
Key Accountabilities & Responsibilities
- Greeting visitors and accepting deliveries
- Handling incoming calls and operating a switchboard
- Maintaining office directories
- Serves visitors by greeting, welcoming, and directing them appropriately
- Control and issue visitor badges, and also control issued number of badges
- Implement Company Policy about office transport use, safety and safety inductions to visitors
- Notifies company personnel of visitor arrival
- Receive, sort and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
- Update calendars and schedule bookings of company public spaces
- Organize/coordinate catering for public activities, as required
- Support continuity among work teams by any documenting and communicating actions
- Supports business group with any company wide announcements to be notified by reception
- Develop an effective filing system for related key documents
- Collating and distributing monthly reports
- Performs basic administrative duties
- Monitor reception tidiness and order
REQUIREMENTS
Skills / Qualifications
- Minimum secondary school certificate
- Any additional certification in Office Management is a plus
Technical / Business Skills:
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Highly motivated and self-reliant
- Attention to detail and problem-solving skills
- Confident and assertive
- Open thinker and innovator
- Flexible and adaptable
- Accuracy and meticulous
- Punctuality
- Flexible and efficient
- Excellent computer skills - Computer literate - MS Office / Excel / Power Point
- Patient and Customer service oriented
Company Overview
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
ABOUT THE COMPANY
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.
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