Receptionist

JOB DESCRIPTION / ROLE

Employment: Full Time

KEY ACCOUNTABILITIES & RESPONSIBILITIES

- Greeting visitors and accepting deliveries
- Handling incoming calls and operating a switchboard
- Maintaining office directories
- Serves visitors by greeting, welcoming, and directing them appropriately
- Control and issue visitor badges, and also control issued number of badges
- Implement Company Policy about office transport use, safety and safety inductions to visitors
- Notifies company personnel of visitor arrival
- Receive, sort and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
- Update calendars and schedule bookings of company public spaces
- Organize/coordinate catering for public activities, as required
- Support continuity among work teams by any documenting and communicating actions
- Supports business group with any company wide announcements to be notified by reception
- Develop an effective filing system for related key documents
- Collating and distributing monthly reports
- Performs basic administrative duties
- Monitor reception tidiness and order

Requirements:

QUALIFICATIONS PERSON SPECIFICATION

Qualifications :
- Minimum secondary school certificate
- Any additional certification in Office Management is a plus

Technical / Business Skills:
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Highly motivated and self-reliant
- Attention to detail and problem-solving skills
- Confident and assertive
- Open thinker and innovator
- Flexible and adaptable
- Accuracy and meticulous
- Punctuality
- Flexible and efficient
- Excellent computer skills - Computer literate - MS Office / Excel / Power Point
- Patient and Customer service oriented

ABOUT THE COMPANY

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

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