Receptionist

Group overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, electromechanical and civil engineering construction
• Manufacturing and marketing electrical construction products
• Allied engineering services

Our main divisions:

• alfanar electric
• alfanar construction
• alfanar building systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial complex, Riyadh

The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the complex houses alfanar’s facilities.

The complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job purpose

To ensure smooth office operations by managing reception, administrative requests, office assets, and financial processes, providing timely and professional support to employees, visitors, and management.

Key accountability areas

Reception management:

• Greet visitors and manage the reception area professionally.
• Handle incoming calls and correspondence efficiently.

Logistics & courier management:

• Coordinate DHL requests and ensure timely processing and dispatch.

Stationery & business requests:

• Manage business card requests and other office stationery needs.
• Process access card requests for employees and visitors.
• Handle car chip requests (UHF TAG) for authorized personnel.

Telecommunications & utilities:

• Monitor and manage internet and telephone services (STC & Zain).
• Track and process electricity and water bill payments.

Asset management:

• Act as the primary asset holder in the building, maintaining inventory and records of all office equipment and assets.

Financial & administrative support:

• Process SADAD requests and coordinate payments.
• Prepare and submit canteen reports as required.
• Assist in employee clearance procedures during onboarding and offboarding.
• Manage deduction notes and related documentation accurately.

Role accountability

HR proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-solving:

• Solve any related problems that arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business process improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:

• Comply with related policy and procedures and work instructions.

Health, safety, and environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic qualification

Diploma degree in administration institute or any relevant field

Work experience

2 to 4 years

Technical / functional competencies

• Work order management
• Ad hoc reporting
• Clerical documentation standards and procedures
• Document management
• Document preparation
• General inventory management
• General invoice processing