Accountant And Administrative Officer

Description

Duties & Responsibilities

Accounting & Finance:
Maintain accurate financial records, including invoices, receipts, quotations, and transactions. Track purchases, sales, payments, and receipts meticulously. Record transactions using accounting software for up-to-date accuracy. Weekly bank reconciliation of accounts, deposits, and credit card statements. Perform bookkeeping tasks: accounts payable/receivable, bank statement reconciliation, and verifying deposits. Assist in budget preparation, monitoring expenses, and managing petty cash. Prepare monthly financial reports: income statements, balance sheets, and special reports summarizing trends. Assist with payroll: calculate hours, deductions, prepare payslips, and facilitate electronic payments. Help prepare and file VAT returns and corporate tax; ensure compliance with UAE tax laws. Conduct basic and year-end financial analysis; identify trends, variances, and cost-saving opportunities. Forecast and manage cash flow while adhering to UAE accounting standards. Prepare journal entries and recommend policies and procedures for accounting controls. Reconcile discrepancies and maintain confidentiality of financial data.

Procurement, Vendor & Client Management:
Maintain vendor relationships, process invoices, and verify bills. Oversee procurement activities carried out by the field team. Track accounts receivable/payable and follow up on overdue invoices.

Administrative Support:
Maintain organized office files and documents. Assist HR with employee onboarding, personnel records, leave, overtime, attendance, and insurance renewals. Provide general administrative support to senior management (work permits, technical approvals, cheque preparation). Prepare documents for new network connections, landlines, mobile SIMs, and other connectivity solutions. Track and update IT assets and manage inventory. Ensure smooth day-to-day operations and office communication.

Expected Personality Traits & Soft Skills

• Excellent written and spoken English; professional communication skills.
• Highly organized, detail-oriented, and capable of multitasking.
• Proficient in MS Office 365, MS Teams, and other company information systems.
• Strong research, analytical, and problem-solving skills.
• Self-motivated with minimal supervision.
• Strong time management, responsiveness, and accountability.
• Team player with ability to work in a culturally diverse environment.
• High discretion and confidentiality when handling sensitive information.
• Ability to work in a fast-paced environment and meet deadlines.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 3–4 years of experience in accounting and administrative functions (UAE experience mandatory).
• Proficiency in QuickBooks Online (QBO) required.
• Strong knowledge of basic accounting principles, VAT filing, and reconciliation processes.
• Excellent skills in Microsoft Excel, Word, and Outlook.
• Strong organizational, multitasking, and communication abilities.
• High accuracy, attention to detail, and confidentiality.

Benefits
Salary: AED 4,000 – AED 4,500
Medical
Visa
Air tickets
Others as per labour laws