Accounting Manager: Scope of Work

Responsibilities & Duties

• Ensure that all accounts staff are complying strictly with their assigned scope of work and Resolve problems whenever arise which may affect the smooth operation of the department.
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
• Ensure an accurate and timely monthly, quarterly and year end closing of accounts.
• Supervise the general ledger to ensure all financial reporting deadlines are met.
• Ensure the timely reporting of all monthly financial information. List of reports and date of submission :
- Monthly Accumulated Profit & Loss report (Budgetary & department wise) to be submitted on or before 15th of every month.
- Monthly Accumulated Salesman Sales Analysis report to be submitted on or before 15th of every month.
- Monthly Invoice Profitability report to be submitted on or before 15th of every month.
- Cash-flow report to be submitted twice every month (15th and 30th from every month).
- Accounts Receivable ageing balances with analysis to be submitted on 15th of every month.
• Supervise the receivables collection according to the company policy and to supervise the settlement and timely return of the daily sales invoices in all its types (Cash and credit) after delivery or service.
• Supervise the payable and ensure its accuracy.
• Ensure assigning tasks and job responsibility officially for every staff in the accounting department as needed and ensure compliance of every staff to the same for easy conduct a performance evaluation for them whenever needed.
• Ensure integrating the assigned staff tasks, responsibilities and roles into the company’s ERP system and to apply with help of the company’s IT the appropriate security levels of each staff and to run every month activity logs and report it to the GM.
• Ensure maintaining the company’s important stationary’s such as cheque books/blank invoices/receipt and payment vouchers in a secured and safe place.
• Ensure the monthly and quarterly Bank Compliance activities & reconciliations are performed in a timely and accurate manner.
• Coordinate and resolve various issues with banks such as cleared cheque differences, bounced cheques, bank fees and enhancements to online services.
• Support budget and forecasting activities to ensure Budget vs. Actual.
• Collaborate with the other company’s department managers to support overall department goals and objectives.
• Monitor and analyse department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
• Advise staff regarding the handling of non-routine reporting transactions.
• Respond to inquiries from the General Manager, Partners & Auditors regarding financial results, special reporting requests and the like.
• Work with the Auditor to ensure a clean and timely year end audit.
• Perform stock taking quarterly for equipments/parts /tools/assets inventory and report any differences. Also to supervise the company’s monthly random inventory and report its result.
• Assist in development and implementation of new procedures and features to enhance the workflow of the department.
• Provide training to new and existing staff as needed.
• Ensure accounts department privacy & security and ensure the daily accounting software back up, and conduct daily check on the activity log in ERP and ensure that all transactions are performed through the staff assigned to him.
• Complete Any project may assigned by GM or Partners.
• Be a member and attend weekly committees may decided by management.
• To keep a record with coordination with GM for all Trade Finance Activities with bankers and control the facilities limits and renewals

Key Performance Indicator (KPI) for Accountings Manager:

• Accounting Accuracy.
• Collection ( receivable ) Performance
• Budget implementation
• Timely reporting
• Level of revenue generated from FX transactions and bank interests