Accounts Administration Executive

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JOB DESCRIPTION / ROLE

Employment: Full Time

1. Finance 60%

• Manage Cashflow forecast

- Payments to suppliers in Russia on time via FX
- Payments form customers on time via FX
- Chasing customer payments daily
- Manage P&L annual accounts
- Day to Day running of Cashflow (Production plan and cashflow document)
- Very simple 10 customer contracts per month is 30 containers
30 inbound and 30 outbound payments & chase payments
Track 30 containers
Check quality control checker has uploaded all docs
Close each months business end of
- Overheads and bill payments
- Salaries
- Review monthly expenses of staff and submit for payment/ Reconciliation
- VAT (accountant support can/will be given)
- Reconcile bank statement

2. Accounts Administration 20% of the role

Production plan is the one document the company works from the administrator is required to own this excel spreadsheet and inputs daily

- Prints and stores new contracts form sales
- Prints and stores new purchase contracts matching sales
- Adds tracking info to each container to sheet
- Stores product images of each container on Dropbox and shares with customer
- Adds payments made and received for each container to sheet
- Responsible for keeping customers and suppliers up to date with payment/deliveries
- Takes inbound calls to office line

3. Executive support and Office Operations - 20% of the role

• Book hotels within budget
• Book flights, taxis within budget
• Arranges business meals
• CEO/MD support – manage personal cashflow monthly – pay DEWA/bills/rent
• Office supplies/requirements – stationary, supplies, equipment.
• Insurance policy / visas / staff on boarding
• Sales support – help update Hubspot CRM
- Assist with brand development via social media channels and Linkedin.

Salary:
AED 6,000 to 10,000 per month inclusive of fixed allowances.

REQUIREMENTS

LOA has sole distribution rights to 3 saw mills in Russia. With a focus on sustainable sourcing, the current production capabilities are in excess of 10,000m3 per month roughly equating to 550m EUR in sales revenue.

LOA has secured long term contracts to supply 4 major players in the Chinese timber industry with raw material from 2018 but is interested in finding new partners to work with from the around the world

We are a high flying but stable start-up who pride ourselves on a having a strong winning and entrepreneurial mentality whilst also promoting a very positive and flexible working environment. We have recently secured a large office space in JLT Cluster X which has fantastic panoramic views of Dubai Marina. With exponential growth expected, new starters will have the opportunity to grow organically within the business.

Company Culture
• A positive can-do attitude to work
• Share solutions not problems with any challenge
• Treat everybody equally
• Build strong relationships with all stakeholders
• Support - Lead, coach and inspire with weekly 121’s from Dom
• Innovation – the company supports new ideas and will sign off budgets as such
• Add value – Autonomy is given with the view to reward those that add value
• Learn – make time each week for learning/training to grow and become more valuable
• Results – Focus on getting the result
• Never quit. Ever

ABOUT THE COMPANY

LOA Global Exports F.Z.E specialises in the production of Oak logs and sawn timber. Mainly exporting to China, Europe and the Middle East.

The group owns three production facilities in the Krasnodar region of Russia, Dalian, China and the US. The group was established in 1989 and now focuses on the on going demand for Oak. Group turnover in 2017 was 68m USD.

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