JOB DESCRIPTION / ROLE
We are seeking a highly organized and detail-oriented Office Admin Assistant to join our dynamic team in the FMCG industry in Dubai, UAE. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires a proactive individual who can manage multiple tasks effectively while maintaining a high level of professionalism and confidentiality. If you are looking for an exciting opportunity to contribute to a fast-paced environment, we would love to hear from you.
Responsibilities:
- Manage daily office operations, including answering phone calls, responding to emails, and greeting visitors.
- Assist in scheduling appointments, meetings, and events, ensuring all logistics are arranged efficiently.
- Maintain and organize office supplies, ensuring inventory is stocked and ordering new supplies as needed.
- Prepare and distribute internal and external communications, including memos, reports, and presentations.
- Assist in the preparation and coordination of various documents and reports for management.
- Maintain filing systems, both electronic and physical, ensuring all documents are accurately filed and easily accessible.
- Support the HR department with recruitment processes, including scheduling interviews and onboarding new employees.
- Coordinate travel arrangements for staff, including booking flights, accommodation, and transportation.
- Assist with financial administration tasks such as invoicing, expense tracking, and budget management.
- Assist in VAT and corporate tax filings.
- Support various departments with administrative tasks as required, fostering a collaborative work environment.
Requirements:
- Graduation in any field.- Proven experience as an office assistant, or similar role, preferably in the FMCG industry.
- Strong knowledge of office management procedures and basic accounting principles.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software.
- Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
- Strong written and verbal communication skills, with a keen attention to detail.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Demonstrated problem-solving skills and a proactive approach to tasks.
- Fluency in English is required; knowledge of Arabic is a plus.
- A positive attitude, strong work ethic, and a commitment to maintaining confidentiality.
Salary:
AED
3,000 to 3,500
per month inclusive of fixed allowances.
ABOUT THE COMPANY
Founded in 2002 as Mohammed Al Nuaimi Foodstuff Trading L.L.C., Silver Anchor International Trading LLC has been a trusted importer of frozen marine products, catering to the U.A.E. market with dedication and excellence.
Over the years, we have strengthened our position in the industry through an unwavering commitment to quality, an expanding range of premium products, and a robust distribution network. Our ongoing success is a testament to the satisfaction and confidence of our valued customers, who continue to rely on us as their preferred partner in the frozen marine product sector.
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