JOB DESCRIPTION / ROLE
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
REQUIREMENTS
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
ABOUT THE COMPANY
ECG has a long and successful history in the staffing industry. Founded in 2002, we have now grown to be one of the top commercial staffing companies in the UAE.
ECG is a leading provider of human resource solutions operating from: Dubai (onshore), DIFC and TECOM.Over the years ECG has developed a reputation for identifying top quality candidates for our customers short and long term staffing requirements. We source candidates from all over the world based on our agency partnerships and tap into a global talent pool.
ECG’s contractual staffing solutions are tailored to meet our clients requirements for project staffing, event based hiring and long term hires.Currently we service a broad range of customers from different industries including: financial services, telecoms, diversified industrials amongst others.
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