JOB DESCRIPTION / ROLE
We are looking for an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Role overview:
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and business expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
• Ensure operations adhere to policies and regulations
Specific duties:
Group Insurance
• Select, understand, negotiate and manage Group insurances (Medical, Fleet, freight, Property, Fire, etc.)
Purchase and logistics
• Manage company internal purchases (furniture, stationery, IT tools, pantry, uniforms, etc.) and reconcile invoices to identify ways to optimize the purchases
Company and employees’ documents management:
• Liaise with the PROs across the region visa, license and company documents renewal.
• The role reports to the Group HR & Administration Manager.
REQUIREMENTS
Skills:
• Proven experience as Administration Manager
• In-depth understanding of procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office and Office 365
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Able to work under minimal supervision
• BSc/BA in business administration or relative field
ABOUT THE COMPANY
Arabian Medical Enterprises ARAMED LLC is specialized in the field of Medical Aesthetics, Alternative Laser Treatment and Advanced Medical Solution fields. ARAMED was established in 2003 in the UAE with the intention to expand to the GCC market. After achieving solid, and strategic development in the UAE market. Driven by a unique team of management, ARAMED is determined to become a market leader in all product lines and achieve growth by both intensive and integrative growth strategies. We are keen to become the source of trust and advice for this business field by implementing well-crafted marketing techniques and programs.
ARAMED is entering its 17th year of operation. Its products have been well received, and marketing will be key to the development of brand and product awareness as well as the growth of the customer base. ARAMED possesses fair information about the market and knows a good deal about the common attributes of the most prized customers. This information will be leveraged to better understand who is served, what their specific needs are, and how ARAMED can better communicate with them.
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