Administrative Coordinator

Description

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always fly better. As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as an Administration Coordinator and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you’ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.

As an Administration Coordinator, you will be responsible to provide comprehensive administrative support in coordinating departmental functions and ensuring the smooth day-to-day operation of the section. The role focuses on the effective update and maintenance of administration databases and systems, with frequent interaction across departments.

In this role, you will:

• Ensure administrative activities and outputs comply with department procedures, standards, and corporate policies, while maintaining accuracy and consistency.
• Coordinate administrative requests, resources, mail, and equipment to support departmental requirements, daily operations, and corporate events.
• Maintain and update departmental databases and systems, ensuring accurate recording, timely entry of data, and preparation of reports for management use.
• Respond to employee and customer requests, managing transactions and queries in a timely manner; escalate where necessary and communicate outcomes effectively.
• Process and validate departmental transactions, including audits, checks, and reconciliations of corporate expenses, ensuring compliance and accuracy in documentation.
• Manage the issue, tracking, and utilization of supplies, fixtures, and facilities to ensure availability and safe use in line with operational requirements.
• Coordinate the planning and delivery of internal and external conferences, events, and photo shoots, ensuring all logistical requirements are effectively managed.
• Coordinate inductions and training for new joiners, ensure materials remain up to date, recommend process improvements, and support the team through effective task allocation and clear communication of procedural updates.

Key Responsibilities

• Ensure compliance with department procedures and corporate policies
• Coordinate administrative requests, resources, and equipment
• Maintain and update departmental databases and systems
• Respond to employee and customer requests in a timely manner
• Process and validate departmental transactions and audits
• Manage supplies, fixtures, and facilities for operational needs
• Coordinate planning and delivery of conferences and events
• Coordinate inductions and training for new joiners

Qualifications

• 12 years schooling or equivalent
• 4+ years experience in administration
• Proven experience as an office administrator or assistant

Benefits

Attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.