Administrator

Westlakes Recruit

Abu Dhabi, UAE

Posted on: 9 Dec 2024

JOB DESCRIPTION / ROLE

Employment: Full Time

Westlakes Recruit is currently recruiting for an experienced Administrator based in Dubai/Abu Dhabi.

Position: Administrator

Job Summary:
- Provide comprehensive administrative support to the Head of People & Culture and the Chief Strategy & Business Development Officer. This role ensures efficient operations by handling documentation, coordinating schedules, managing communications, and facilitating collaboration across teams.

Duties & Responsibilities:
- Adhere to the company’s mission, vision, and core values to contribute to the organization's success and maintain ethical standards.
- Comply with company policies, guidelines, and standard operating procedures to ensure professionalism and consistency.
- Respect the organizational hierarchy and collaborate effectively with team members and leadership.
- Perform any additional duties as required.
- Departmental Specialized Responsibilities:
- Manage calendars, schedule meetings, and handle correspondence for leadership.
- Prepare reports, presentations, and documentation for meetings and initiatives.
- Coordinate cross-departmental communications to align people management and strategy functions.
- Maintain organized records, including employee files and project documents.
- Serve as a point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Assist in planning and executing events, training sessions, and workshops.
- Monitor and manage office supplies, equipment, and resources.
- Develop and implement administrative procedures to improve team productivity.
- Prepare meeting minutes and follow up on action items.
- Support recruitment processes and onboarding efforts.
- Track timelines and deliverables for strategic projects.
- Conduct research and data collection to aid decision-making for strategic initiatives.
- Manage travel arrangements for leadership, including flights, accommodations, and itineraries.

External Work Relationships:
- Visa Offices
- Travel Agencies
- Recruitment Agencies

Requirements:
- High school diploma or equivalent.
- 2+ years of experience in an administrative role.

Preferred Requirements:
- Associate’s degree in business administration.

Competencies:
- Strong organizational skills.
- Proficiency in document management.
- Knowledge of government regulations and visa processing.
- Effective communication skills.
- Ability to multitask and handle various administrative tasks.
- Familiarity with legal documentation.
- Excellent attention to detail.
- Ability to prioritize tasks effectively.
- Proficiency in office software.
- Strong problem-solving skills.
- Ability to work independently.
- Familiarity with internal communication procedures.
- Ability to manage sensitive information.
- Strong interpersonal skills.

ABOUT THE COMPANY

Westlakes Recruit is an independently owned UK & Dubai recruitment consultancy focused on the Engineering and Construction industries highly regulated sectors.

We are a fast growing business with a steadfast strategy of discipline led recruitment, structured around three core areas: • Project Controls – planning, cost, estimating, risk • Professional Services - Engineering & Technical, Project & Programme Management, HSEQ • Commercial services and Construction Claims – Commercial, Procurement, Delay and Quantum Analysts

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