JOB DESCRIPTION / ROLE
A Department Secretary works with minimal supervision, often working independently and exercising judgment. He/she performs some or all of the duties listed below, as assigned.
Â· Provides administrative assistance to the Chair of the Department, including electronic and telephonic correspondence with the Dean's Office, the University administration, students, faculty members and support staff colleagues
Â· Provides administrative support to Department faculty members in matters relating to their teaching, scholarship and service roles.
Â· Produces and maintains up to date files and databases of academic and administrative matters concerned with the work of the Dean's Office, the University administration, students, faculty members and support staff colleagues.
Â· Responds to enquiries and requests for written information from the Dean's Office, the University administration, students and faculty members
Â· Assists with the organization and publicity of Department events
Â· Facilitates faculty arrangements for visitors, attendance at conferences, meetings and travel.
Â· Keeps up to date with curriculum and policy changes and communicates these to members of the Departmental community as appropriate
Â· Receives and produces written and oral correspondence to a high standard, in English and Arabic
Â· Contacts internal and external technical support to maintain Department technical infrastructure.
Â· Plays a full and active service role in the life of the Department and the Faculty outside the immediate demands of their daily tasks.
Â· Acts with initiative and provides input and ideas into the continuous development of Department and Faculty operations.
Â· Operates professionally: is accurate, punctual, courteous, flexible, responsive to change and concerned for their own professional development.
Â· Operates collegially, has strong interpersonal skills and strives to be a person others appreciate working with
Â· Other duties as assigned by the supervisor<b>Minimum Qualification</b>
s able to use a full range of software, with emphasis on Microsoft Office Suite
Three years of relevant experience
Excellent Knowledge of both Arabic and English languages<b>Preferred Qualification</b>
Has Psychology Degree
ABOUT THE COMPANY
Founded in 1976 by the late Sheikh Zayed Bin Sultan Al Nahyan, UAEU is a comprehensive, research-intensive university enrolling about 14,000 Emirati and international students. As the UAE’s flagship university, UAEU offers a full range of accredited, high-quality graduate and undergraduate programs through nine Colleges: Business and Economics; Education; Engineering; Food and Agriculture; Humanities and Social Sciences; IT; Law; Medicine and Health Sciences; and Science. With a distinguished international faculty, state-of-the art new campus, and full range of student support services, UAEU offers a living-learning environment that is unmatched in the UAE.
As a research-intensive university of international stature, UAEU works with its partners in industry to provide research solutions to challenges faced by the nation, the region, and the world. The University has established research centers of strategic importance to the country and the region which are advancing knowledge in critical areas ranging from water resources to cancer treatments. UAEU is currently ranked the number one research university in the GCC, number two in the Arab World, and #370 globally.
UAEU’s academic programs have been developed in partnership with employers, so our graduates are in high demand. UAEU alumni hold key positions in industry, commerce, and government throughout the region. Our continuing investments in facilities, services, and staff ensure that UAEU will continue to serve as a model of innovation and excellence.