Our client, an event management firm, is urgently looking for an Arabic Personal Assistant / Office Manager who will report directly to the Chairman of the organization. In this role, you will have a very interesting position as you will have a direct interaction with VVIP, government authorities as well as with the Senior Stakeholders of the organization. Other responsibilities you will have include:

• To manage the diaries of the Chairman
• To deal with incoming correspondence (electronic and /or hard copy) in a timely manner, editing mail and/or email, drafting responses and soliciting input from other staff as required.
• To manage invitations and meeting requests
• To arrange and book personal business travel, accommodation and prepare itineraries.
• To be available to travel with Chairman if needed.
• To provide secretarial support, creating documents and correspondence, proof reading and refining the presentation of written work created by the Chairman.
• To take notes of meetings as requested, create agendas under supervision and arrange catering for meetings.
• To assist in processing Chairman’s expenses claims.
• To carry out background research as requested.
• To liaise with Organization VIP/Royals regarding invitations to all organization’s events and functions.
• To meet & greet Chairman’s guests and prepare welcome bags and gifts, if required
• To develop and maintain appropriate administrative systems
• To attend meetings as required, and servicing relevant meetings
• To work closely with Chairman and report to the Senior Manager External Affair
• Assist in the dispatch of all correspondence and/or invitations, including assistance with labels, when required.
• Undertake proper filing and archiving of all documents pertaining to your set of duties in accordance with the training, instructions and procedures
• To support the Chairman in regards to all Protocol arrangements as required
• To keep Chairman and Senior Manager External Affair informed of daily activities
• To undertake general administrative duties as required by the Chairman & Senior Manager External Affair Board & Committees
• Service meetings of the Board and subcommittees, preparing and circulating agendas, papers and taking minutes at meetings.
• To prepare correspondence and reports undertaking any necessary research required.
• Above accountabilities are not exhaustive and may vary without changing the character of the job or level of responsibility.
• Be flexible to ensure that the operational needs of the Organization are met. This includes undertaking duties of a similar nature and responsibility as and when required.
• Act as an informed ambassador for the Organization’s work.
• Confidentiality must be maintained at all times.