Architectural Design Co-ordinator

Key Responsibilities:

Owner/Client Representation:
• Act as the primary point of contact from the owning company/developer, understanding their needs and ensuring project design deliverables meet their expectations.
• Liaise with the client representatives, contractor, site engineers, project engineers and subcontractors on all matters related to Architectural and Interior Architectural work.
• Manage stakeholder approvals for designs and samples, ensuring alignment with contract deliverables.

Design Management/Co-ordination:
• Oversee and manage all Architectural/interior Design activities at renovation/new build projects.
• Demonstrate a deep understanding of furniture, fixtures, and equipment to curate stylish and comfortable interiors.
• Co-ordinate with the consultants and get all design & FF&E documentation prepared which is required for Tender and further to issue for site execution.
• Assist the Project Management Team in preparing & finalizing the Design Management Plan & Project Execution Plan.
• Manage internal and external tendering processes as per the procurement strategy.
• Manage project budgets, ensuring that the design is delivered within budget constraints.

Technical/Design Review:
• Work closely with the Design Consultants and obtain the required design deliverables.
• Review design packages/drawings & other submittals issued by the consultants to ensure its completeness, accuracy and quality before submission to owner/client for approval.
• Prepare full FF&E presentation and finishes for owner/client review
• Provide Design support as per the owner/client request.
• During execution phase critically review shop drawings/materials submittals from vendors to ensure accuracy, completeness, and compliance with project specifications and industry standards.
• Liaise with local authorities to ensure compliance with regulatory requirements.

Supervision:
• Conduct regular site visit and interact with Civil, Finishing & MEP site execution team along Interior contractors and have workshops as needed to oversee work progress, quality and ensure adherence to design specifications.
• Liaison with the appointed Fit-out contractor to ensure FF&E/Contract information is properly handed over to site and the owner/client/operator requirements are properly implemented.
• Review FF&E installation on site and provide inputs and inspection reports.
• Support the Project Management team in resolving design-related challenges during fitout and execution.
• Coordinate all Power and Data requirement associated with FF&E prior to site installation.
• Perform quality control checks on the executed Architectural works and prepare snagging list on FF&E and Interior works.
• Prepare project schedules, monitor daily progress and ensure work completion as per agreed time line.
• Review completeness and quality of O&M Manuals & As-built drawings before submission to the client’s facility management team and provide comments and approval.

Supplier/Vendor Management:
• Source and collaborate with high-quality suppliers to procure the finest materials and furnishings.
• Be in liaison with appointed sub-consultants such as lighting, graphics, landscaping to ensure the overall design deliveries are carried through.
• Carry out Inspection for the pre-qualification and approval of manufacturers and suppliers for various items such as furniture, lights and other finishing items.

Quality Control:
• Conduct design and constructability assessments, technical reviews, and QA/QC evaluations on the design package.
• Maintain a strong focus on quality throughout the design process from concept development to final installation.
• Review performance of consultants/contractors based on the KPI and prepare a list of best performers to be utilised in upcoming projects

Data Bank / Library:
• Maintain and update a comprehensive database of finish materials, mood boards, and matrix tables for quick reference and approval.
• Maintain the Material Library in the established approved format to be used for upcoming projects.
• Maintain control books for FF&E specifications across all project areas as per the defined scope.

Requirements:

Salary:
AED 8,000 to 15,000 per month inclusive of fixed allowances.