CEO Office Manager

Job description

Position title: Office manager – CEO office - immediate joiner
Location: UAE
Reports to: Chief executive officer

Role purpose

To oversee, coordinate, and manage all administrative, operational, and office management activities for the CEO office. This role ensures smooth day-to-day operations, high-level communication, seamless workflow, and strong executive support across departments.

Key responsibilities

Office management & operations

• Oversee the daily functioning of the CEO office ensuring efficient workflow.
• Manage office logistics, supplies, maintenance, and vendor relationships.
• Implement and improve office procedures, policies, and standards.
• Coordinate between internal departments and external stakeholders.

Executive support

• Support the CEO office with administrative tasks and follow-ups.
• Prepare letters, reports, memos, and presentations as required.
• Maintain confidential documents and filing systems.
• Track tasks assigned by the CEO and ensure timely completion by relevant departments.

Communication & coordination

• Act as the administrative point of contact for senior stakeholders.
• Handle internal communications on behalf of the CEO office.
• Schedule, plan, and coordinate internal meetings, events, and travel when needed.

Reporting & tracking

• Monitor KPIs and prepare weekly/monthly office performance reports.
• Ensure all actions, tasks, and deadlines given by the CEO are monitored and followed up.
• Support HR and recruitment coordination when needed.

Requirements

Qualifications & skills

• Bachelor’s degree in business administration or related field.
• Minimum 4+ years experience in office administration/office management.
• Strong organizational and multitasking skills.
• Excellent communication skills in English (Arabic is a plus).
• High level of professionalism, confidentiality, and discretion.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).

Preferred competencies

• Proactive and solutions-oriented.
• Ability to work under pressure and manage shifting priorities.
• Strong interpersonal and coordination skills.