Accountable To

- To manage the activities of the Projects Contracts Department in relation to award, administration and close-out of contracts related to Projects Unit. The role holder is also responsible to manage Procurement Cycle Time, Procedural Compliance and Claims Management.

Responsible for

Core Responsibilities:

- Prepare and maintain Procurement Plan and manage prioritisation/allocation of work to the direct reportees
- Review the work of direct reportees on all contract management activities including but not limited to pre-qualifications, tender preparation, tender evaluations, award recommendations, claims, variations and close-outs
- Review and provide inputs to (a) contracting strategy, (b) changes from standard ITT packages, (c) resolution of bidders’ exceptions, (d) pre-qualification criteria, unpriced commercial evaluation criteria & commercial evaluation criteria, (e) unpriced commercial evaluations, (f) commercial evaluation, and (g) recommendations to management
- Exercise approval rights, if any, in respect of approvals of bidders lists, extension to bid submission dates, awards, etc. in accordance with the Delegation of Authority and/or Procurement Procedures Manual.
- Maintain healthy and proactive relationship with the End Users, PMC and Contractors to ensure early identification and resolution of issues, if any
- Provide reports and feedback to Vice President – Corporate Procurement on all matters that require elevation
- Proactively identify and lead resolution of claims and disputes to ensure ADPC’s commercial interests are protected
- Prepare a detailed negotiation plan for commercial negotiations with the bidder, based on inputs and assistance from PMC and Projects Unit
- Lead contractual and commercial meetings with bidders and contractors, unless led by Vice President – Corporate Procurement
- Assist Vice President – Corporate Procurement in preparation of policies, procedures and standard documents and updates thereto
- Ensure that the procedures and policies related to the activities of the Projects Contracts department are complied with
- Monitor and direct the activities of PMC where contracts are managed by PMC
- Perform other relevant functions in the Project Contracts department as assigned by Vice President – Corporate Procurement

Working Relationship

Key Internal Contacts:

- End User / Projects Unit- To coordinate at all stages before and after award of contract in accordance with the RACI Matrix in the Procurement Manual
- Legal & Finance- To coordinate on legal and financial matters in accordance with the RACI Matrix in the Procurement Manual

Key External Contacts:

- Vendors / Suppliers / Contractors- To represent ADPC in all contractual and commercial discussions such as pre-award contract negotiations, variations & claims and contract close-outs.

People Management Responsibilities:

- Develop department budgets in conjunction with the division’s budget, track expenses and ensure adherence
- Finalize the manning needs of the department and obtain requisite approvals
- Manage the team under the Projects Contracts department by evaluating the performance of team members, providing feedback on an ongoing basis, identifying development needs and coaching them to ensure ongoing capability development
- Conduct trainings for the ADPC team on various aspects on which the role holder has subject matter expertise