Document Controller


Abu Dhabi, UAE

Posted on: 8 Jun 2023

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Employment: Full Time

1. Administrative correspondence and filing:
• Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the concerned staff.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI,RFM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors (including Atkins internal documents).
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Maintaining and archive all files.
• Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
• Electronic-transmission of documents
• Data input to database related to document receiving & tracking document.
• Assist Site office administration
• Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
• Regular periodic backup (electronic copy) of project documents
2. Provides office employees with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, and other general office duties.
3. Provides office employees with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, and other general office duties.
4. Assist with preparation of technical specifications, tendering and contract administration.
5. Ensures that each project or project phase is properly invoiced in a timely manner and manages.
6. Collaboration and working as part of a team,
• Work in conjunction with all employees.
• Liaison with teams working remotely from other parts of the world to facilitate completion of tasks, and project.
• Good communicator
7. Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
8. Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality Systems and Project Quality Procedures.
9. Other duties as requested from time to time by the Resident Engineer.


• Diploma/ Certificate from a recognized institute.
• Good command English and Arabic both written and spoken.
• The ability to manage a heavy workload, with a close attention to detail.
• The ability to work autonomously, reviewing your work on a regular basis while consistently meeting your objectives.
• Strong team working capabilities. Committed to working with all levels of management on a daily and ongoing basis.
• A proactive approach, working effectively in co-ordinating activities and complex tasks, taking professional responsibility in all matters.
• Be of the highest calibre: punctual, attentive and competent in adhering to COMPANY’s policies, procedures and working practices.
• A flexible approach to working hours and travel; with occasional weekend work if required


Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That’s why at Stantec, we always design with community in mind.

We care about the communities we serve—because they’re our communities too. This allows us to assess what’s needed and connect our expertise, to appreciate nuances and envision what’s never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.

We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

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