1. Administrative correspondence and filing:
• Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the concerned staff.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI,RFM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors (including Atkins internal documents).
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Maintaining and archive all files.
• Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
• Electronic-transmission of documents
• Data input to database related to document receiving & tracking document.
• Assist Site office administration
• Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
• Regular periodic backup (electronic copy) of project documents
2. Provides office employees with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, and other general office duties.
3. Provides office employees with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, and other general office duties.
4. Assist with preparation of technical specifications, tendering and contract administration.
5. Ensures that each project or project phase is properly invoiced in a timely manner and manages.
6. Collaboration and working as part of a team,
• Work in conjunction with all employees.
• Liaison with teams working remotely from other parts of the world to facilitate completion of tasks, and project.
• Good communicator
7. Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
8. Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality Systems and Project Quality Procedures.
9. Other duties as requested from time to time by the Resident Engineer.