Document Controller

This opportunity is with a construction company based in UAE.

Responsibilities:

Document Management System:

• Establish and maintain a robust document control system (DCS) to ensure all documentation is accurate, current, and correctly distributed.
• Processing & Registration: Receive, register, and distribute all incoming and outgoing documents and correspondence within the assigned office.
• Quality & Compliance: Ensure the timely and accurate filing of all documents and drawings in compliance with ISO procedures and maintain the electronic filing system to be as up-to-date as possible.
• Submission Support: Assist the department team in the preparation of submissions, including compiling and organizing necessary drawings and samples.
• Reporting & Translation: Support team members in establishing and updating reports and translate documents or correspondence for the Department Manager when required.

Skills:
• Must be able to maintain a tracking facility to enable documents to be located & updated easily.
• Scanning, printing & copying all relevant documents.
• Confirming document packs are correct before dispatch.

Competencies:
• Must be well organized & be able to plan & prioritize their work.
• Must be detail oriented & ensure accuracy in all aspects of the work.
• Must be competent in issuing & distributing controlled copies of information.
• Must be able to maintain a proper document control system.

Measurement
• Accurate & detailed filing system.
• Timely issuance of documents.
• Timely provision of accurate reports on documentation.
• Positive reports resulting from ISO reviews.
• Staff Feedback

Requirements: