Document Controller

JOB DESCRIPTION / ROLE

Job Type: Full Time

Job Location: Dubai, UAE

Nationality: Any Nationality

Salary: Not Specified

Gender: Not Specified

Arabic Fluency: Not Specified

Job Function: Administration & Secretarial

Company Industry: Construction

Description

Roles & Responsibilities

We are seeking an experienced Document Controller to manage the flow of documentation in our fast-paced project environment. The ideal candidate will have a proven background in the construction or landscaping industry. You will be responsible for ensuring that all project documents, from drawings and permits to contracts and reports, are accurately filed, distributed, and maintained, serving as the central hub for all project information.

Key Responsibilities:

Document Management:

Receive, track, and monitor all project documents (drawings, specifications, RFIs, submittals, transmittals, permits, contracts, etc.).

Maintain an organized and up-to-date electronic and physical filing system.

Ensure all documents are properly named, version-controlled, and archived according to company and project standards.

Quality Control & Compliance:

Check documents for completeness, accuracy, and proper authorization.

Ensure all documentation complies with company procedures, project requirements, and industry standards.

Software & Reporting:

Proficiently use document management systems (e.g., Aconex, Procore, Asite, or similar), MS Office Suite, and Adobe Acrobat.

Requirements

Minimum of 3-5 years of experience as a Document Controller, specifically within the construction, engineering, or landscape industry.

In-depth understanding of construction documentation processes, including the submittal and RFI process.

Proficient in using electronic document management systems (EDMS). Experience with Aconex or Procore is a significant advantage.

Ability to work effectively under pressure and manage multiple projects with competing deadlines.

Benefits

Comprehensive medical insurance

Annual leave with paid time off

Visa & work permit

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