JOB DESCRIPTION / ROLE
• Handling of confidential information.
• Accurate distribution of documents as directed and as required within the Project reporting structure.
• Check the content of the receiving documents against the transmittal list.
• Acknowledge the receipt of the document and report any discrepancy in the transmittal Record it in the database/document register.
• Liaise with Team, Consultants, and contractors effectively and resolve problems and issues relating to documentation.
• Maintain a document filing system to enable rapid access of all company documents and correspondence.
• Maintain an up-to-date register showing Company document details for all departments.
• Segregate the documents as project vise and file scanned copy and hard copy to the respective folder.
• Ensure safekeeping and maintenance of the Company’s documents in the archive store.
• Register Correspondences, Contract documents, Payment Certificates, Variation Order, and Site Instructions
• Track, update the status, and follow up submittals, Safety Reports, RFCs, Progress Reports, Contract Issues, and Drawings for the Real Estate department.
• Monitor receipt of drawings and carry out quality checks of drawings and return to Consultant/Contractor.
• Ensure the distribution for allocating documents via e-mail as well as hard copies for the authorized person of each department
REQUIREMENTS
Requirements:
To be considered for this opportunity, you need to meet the following criteria:
• Minimum 5 years related work experience in real estate projects.
• Must have UAE experience as a Document Controller in the Construction industry at a Consultant/Client office
• Fluent in English and must have good conversation skills in the Arabic language
• Knowledge of relevant cause and effect of actions in this field
• Should have at least pursued a bachelor’s degree in a relevant field.
• Knowledge of engineering disciplines like construction, civil works, residential projects, high rise buildings, landscaping.
• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Experience in using any Electronic Documentation Systems
ABOUT THE COMPANY
Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.
We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.
Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.
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