Engineering Coordinator

The position

To monitor and maintain optimum inventory levels at all times in the engineering stores.
Maintain all engineering staff daily attendance and payroll forms and provide them to the human resource department as required.
Maintain and update engineering staff personal files.
Maintain all engineering overtime records.
Ensure safekeeping and filing of all contracts, financial records, energy reports, etc., in appropriate folders.
Supervise and budget the use of stationery within the engineering department.
Coordinate administrative work with the human resources, finance, and any other departments involved in engineering operations.

Key roles & responsibilities

Day-to-day secretarial work including typing, filing, telexes, faxes, telephone, etc.
Ensure the distribution of documents, letters, telexes, faxes, memos, information, etc., on a timely basis.
Arrange internal and external appointments with internal customers, suppliers, and third-party inspectors.
Distribute incoming mail, documents, and articles efficiently to the engineering management and to internal and external customers.
Assist in the preparation of all report documents, for example, energy utility consumptions.
Maintain and file all equipment operation log sheets.
Implement the hotel's and company's storekeeping policies and procedures as instructed by the department management to ensure the smooth operation of the stores is maintained at all times.
Record on a daily, weekly, and monthly basis all items of stock which have been signed out of the stores for use by the department and report any irregularities to the department's management.
Ensure a tracking system is implemented to monitor par stock levels and fast/slow moving items to enable the stores department to operate efficiently at all times.
Ensure all log books, record sheets, and diary of events are correctly completed and kept up to date.
Ensure the quality of the product and material is of the best possible standard.
Continuously search for new ideas and product improvements to ensure that our colleagues' demands are met.
Monitor and report on progress of any plans or ideas implemented to reduce the department's wastage of resources.
Constantly review the department's performance and operations to stimulate ideas for reducing the department's costs.
Monitor and make recommendations to the department's management on any alterations to par stock levels or improvements to the stores policies and procedures that will reduce operational costs and make the department more efficient.
Encourage the highest possible standard of environmental management.

Qualifications

Secondary school, technical college, or equivalent.
2 years administrative assistant experience in the hospitality industry and/or in an engineering environment.

Personal attributes

Knowledgeable in engineering terminology relating to building.
Proficient in Microsoft Office applications.
Excellent organizational skills and able to multi-task.
The ability to work independently with good interpersonal skills.
A creative, practical, and proactive approach to problem solving.

Remote work

No

Employment type

Full-time

Key skills

Bluebeam, PPAP, CAD, SAP Manufacturing, Smartsheet, Mechanical Engineering, Production Planning, Project Planning, Administrative Experience, Mentoring, Manufacturing, MRP

Experience

Years: Not specified

Vacancy

1