JOB DESCRIPTION / ROLE
• Coordinate with vendors, exhibitors and stakeholders during event planning
• Create and distribute event listing pages on social media websites
• Manage event set up, tear down and follow-ups
• Establish standardized event procedures and train staff in properly executing them
• Build and adhere to an event budget to avoid project overruns
• Track event key performance areas and identify items to work on for future events
• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favourable terms
• Hire personnel
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate the event’s success and submit reports
REQUIREMENTS
• Proven experience as events coordinator
• A proven track record of organizing successful events
• Proficient in MS Office
• Excellent vendor management skills
• Knowledge of basic recruitment practices
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
• Degree in hospitality management, public relations or relevant field is preferred
• Willing to travel 40% of the time
ABOUT THE COMPANY
BAC Middle East - the longest established professional recruitment consultancy in the UAE. Established in 1979, we have been at the forefront of the region's recruitment industry for 40 years and were the first firm of our type in the world to achieve ISO9001 certification: a reflection of our constant emphasis on quality and customer satisfaction.
With our well-developed infrastructure and staff strength, we are able to assist you with recruitment needs ranging from junior professionals through to middle and senior management, whatever your industry sector.
BAC's proven regional experience and resources can help ensure that you recruit the best available candidates and enjoy the many advantages of a managed recruitment process.
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