Examination Officer

Examination Officer - September 2025

Job Description

Due to the continued success of our GEMS Metropole School Al Waha (MTW), we are looking to recruit an Examination Officer for September 2025.

Overview

In relation to students:

• All external examinations including GCSE and GCE for the Winter and Summer seasons of each academic year.
• To assist the senior leadership team (SLT) to issue GCSE and GCE examination results on Summer Results Days.
• To process all students in all subjects for estimated entry for each exam session, liaising with appropriate SLT and heads of year (HoYs).
• To process all students in all subjects for full entry for each exam session, liaising with appropriate SLT and HoYs.
• To assist students with any questions they may have regarding examination issues.

In relation to teachers:

• To distribute all examination material, including curriculum updates, subject-specific information sheets, mark schemes, examiner's reports, coursework record sheets, and actual examination papers, to SLT and heads of departments (HoDs).
• To distribute publications booklets to SLT and HoDs and to coordinate purchase and payment.
• To liaise with the Director of Assessment and Curriculum Excellence (ACE) in applying for special requirements or consideration and informing exam boards of centre-based extra time allowances.
• To oversee HoDs arrangements for external moderation where needed.
• To provide information for HoYs of Sixth Form and Year 11 regarding I/GCSE and GCE issues.
• To assist staff with any questions they may have regarding examination issues.

In relation to examination boards:

• To liaise with CIE UK and regional offices, Edexcel regional office, Edexcel London office, WJEC UK office, and British Council.
• To liaise with the examining board accounts departments regarding invoicing, examination, and moderation fees.
• To apply for examination timing changes and changes due to examination clashes to the exam boards.
• To coordinate with CIE and Edexcel regional advisor regarding INSET provision.
• To process all post-result issues (access to scripts, clerical checks, and remarks) ensuring correct paperwork is provided for students, parents, and exam boards.
• To process late entries, tier changes, and student detail changes.
• To process and return predicted grade sheets.

In relation to the whole school:

• To process and secure examination stationery as it arrives in the centre.
• To process and secure examination papers as they arrive in the centre.
• To ensure that the admin team have set up examination rooms with all required seating, labeling, stationery, communication, regulations, attendance registers, seating plans, and examination papers for each examination session.
• To ensure security of all exam material, before and after each exam.
• To package and process exam scripts after each examination.
• To package and process coursework by the required exam board deadline date.
• To coordinate with the CIS accounts department and examination boards the payment of all external examination-related fees.
• To keep a central record in the examinations office of all correspondence between the school and the external examination boards.
• To prepare timetables for external invigilators as and when appropriate.

Expected Qualifications

• Teaching degree.

Job Requirements

• Leadership capability.
• To be able to take time out on weekends and holidays at peak periods (during examinations).
• Valid UAE driving license.
• Teaching timetable must include only Years 10-13.

Skills

• GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.