JOB DESCRIPTION / ROLE
We are seeking an experienced Administrative Assistant to provide high-level support to 3-5 senior leaders in a prestigious organization based in Abu Dhabi. This role functions similarly to that of a Personal Assistant, adhering to VIP protocols, handling confidential matters with discretion, and ensuring the smooth operation of day-to-day tasks. Other duties and responsibilities would include but not limited to:
- Agenda Management & Coordination: Organize and maintain the daily schedules of senior leaders, coordinating meetings, appointments, and travel arrangements efficiently.
- Meeting Support: Take accurate minutes during meetings, ensuring the documentation of key points and action items, with follow-up coordination as needed.
- IT & Technical Protocol: Assist with IT-related tasks, ensuring smooth setups for meetings and presentations.
- Reports & Presentations: Prepare high-quality PowerPoint presentations, reports, and documents. Proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential.
- VIP Protocol: Ensure adherence to VIP protocol when engaging with senior executives and stakeholders, maintaining a professional and polished approach at all times.
- Travel Coordination: Manage travel logistics for senior leaders, including domestic and international arrangements.
- General Administrative Support: Provide administrative support to the senior leadership team, including document management, correspondence, and internal communications.
Requirements:
- Minimum of 7 years of relevant experience, including at least 2-3 years in the UAE.- Industry preference: Holding company experience is preferred, but candidates with multinational corporation (MNC) experience are also encouraged to apply.
- Proven experience in handling high-level administrative duties and supporting senior executives.
- Fluent in English, with the ability to communicate effectively. Proficiency in Arabic is a plus.
- Proficiency in PowerPoint for creating professional presentations in both English and Arabic.
- Strong expertise in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to effectively interact with senior executives and adapt communication styles to suit diverse leadership personalities.
- Excellent organizational and multitasking skills, with the ability to prioritize effectively.
- Patience and adaptability in handling challenging situations and managing difficult personalities.
- Highly presentable and professional demeanor, with the ability to maintain composure in high-pressure situations.
- Ability to handle confidential information with discretion and integrity.
ABOUT THE COMPANY
About Us Helping professionals grow. Supporting businesses thrive.
Black Pearl is a HR consultancy and recruitment firm based in the UAE. We connect skilled professionals with leading organizations across the Gulf region, offering a personalized and thoughtful approach to hiring.
Our team specializes in recruiting for roles across key industries, including but not limited to: - Healthcare and Life Sciences - Engineering and Construction - Technology and Digital - Finance and Accounting - Hospitality and Retail - Government and Emiratization
Whether you’re searching for your next opportunity or looking to hire, we work closely with you to understand your goals and find the right fit.
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