JOB DESCRIPTION / ROLE
Commodities trading firm seeks a highly organized and professional Executive Assistant to join their offices in Dubai. This role will involve providing executive secretarial and administrative assistance to the firms Executive Management Team.
Main Tasks & Responsibilities:
- Assisting the Executive Management with the preparation of documents, agendas, and detailed reports for internal and external meetings.
- Arranging meetings both internal and external, booking meeting rooms, co-ordination of attendees; and accurately taking and producing minutes for meetings.
- Scheduling and organizing meetings, interviews, and preparing memos.
- Printing relevant reports and presentations for meetings.
- Booking travel & hotel itineraries for the Executive Management team.
- Effectively liaison with internal and external stakeholders on the Executive Managements Team behalf, including the collection/collation of documents and information.
- Answering telephone calls and acting as a first point of contact for the Executive Management.
- Ensuring that all calls and emails are dealt with efficiently or acted upon in the absence of the Executive Management.
- Producing ad hoc letters, emails and/or correspondence.
- Precise filing of documents.
- Photocopying and scanning and maintaining stationery.
- Maintain contacts as required.
REQUIREMENTS
- Minimum of a Bachelor Degree from a reputable university.
- Minimum of 5 years previous experience in a similar position.
- Must: Bilingualism English and Arabic.
- Must: Excellent written, typing and verbal skills in both the English & Arabic languages.
- Must: Already be located in the UAE.
- Experience of implementing and maintaining administrative processes and procedures.
- Previous experience supporting executives at an industry leading company. Legal and/or financial industry experience is highly desirable.
- Proactive with an ability to work autonomously, employ initiative to find solutions, prioritize and exercise discretion.
- Attention to detail is essential. Documents, presentations and spreadsheets need to be produced accurately.
- Excellent organizational and administration skills.
- Excellent corporate presentation and able to work in a team environment.
- The ability to effectively multi-task and prioritize.
- Proven record of managing complex schedules and providing quality support to executives.
- Exceptional office administration experience.
- Advanced technology skills in MS Office, and outlook.
- Confident, with strong work ethic and a professional outlook.
- Excellent telephone manner.
- Strong interpersonal skills and high level of professionalism confidentiality, discretion and judgment.
- Capable of working under pressure and to tight deadlines.
*Very competitive package will be offered.
Due to the nature of the role, we will only consider the very best candidates and the criteria listed above will be strictly applied. If you feel you meet the requirements you are respectfully requested to submit your cover letter and resume.
Only short listed candidates will be contacted.
ABOUT THE COMPANY
A leading agro-food commodities trading company in the UAE.
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