JOB DESCRIPTION / ROLE
Executive Assistant to Board of Trustees
Role
• Performs a variety of specialized, complex, and confidential administrative assistance duties for the members of the Board of Trustees.
Responsibilities
• Posts official notices of meetings in accordance with applicable laws and regulations.
• Distributes public documents such as meeting agenda, and meeting minutes to District staff and other interested parties.
• Assembles meeting materials for members of the Board of Trustees.
• Provides members of the Board of Trustees with information on rules, regulations, parliamentary procedures, and customs regarding the conduct of Board of Trustees and committee meetings.
• Attends on-and offsite meetings of the Board of Trustees.
• Prepares or edits prepared minutes for regular and special meetings of the Board of Trustees and its committees and oversees their posting/distribution.
• Implements and maintains a system of filing and indexing for official records and actions of the Board of Trustees.
• Prepares and edits resolutions, and official correspondence by members of the Board of Trustees using a variety of software applications.
• Obtains, compiles, and organizes information requested by members of the Board of Trustees on a wide variety of District matters.
• Schedules appointments, meetings, and other commitments for individual members of the Board of Trustees.
• Informs members of the Board of Trustees of important matters arising in their absence and directs their attention to significant correspondence or matters requiring their attention.
• Drafts and/or edits correspondence such as letters, memoranda, personal acknowledgements, routine reports, and other materials based on verbal instructions or upon own initiative using word processing, spread sheet, and desktop publishing software.
• Maintains business files for individual members of the Board of Trustees.
• Explains and provides information regarding Board of Trustees rules, Board of Trustees actions, regulations, policies, procedures, and precedents to staff, representatives of other jurisdictions, and the public.
• Assists in orienting new members of the Board of Trustees by providing information on Board meetings and the business practices, procedures, and activities of the Board of Trustees Office.
• Prepares and processes accounting, budgeting, and purchasing documents related to operations and activities of the Board of Trustees Office.
• Maintains the time-keeping records of the members of the Board of Trustees.
• Performs related duties as assigned.
REQUIREMENTS
• Excellent problem solving, analytical and organizational skills.
• Strong personality and drive.
• Self-driven and resourceful.
• Sound interpersonal and communication skills.
• Excellent command of both English and Arabic languages- written and spoken.
• Able to work under pressure and meet deadlines.
ABOUT THE COMPANY
Incepted in the late 70's, Ghobash Group has become one of the resilient business conglomerates in UAE. The privately-owned group has expanded to geographies across the Middle East, Asia, Africa and Europe through its diversified business arms.
Focused on growth through value-creation, Ghobash Group has advanced with successful milestones over the years in its business industries: Technology, Chemicals, Engineering, Oil & Gas, Water, Energy, Pharmaceutical, Retail, Trading and Real Estate.
CNS, GCG Office Imaging, Tawazon Chemical, E&I Emirates, GCG Engineering Services, Arabian Ethicals, Ataya Fashion, Prime Hospitality, and Makeen Properties. The Group has also formed Joint Ventures over the years such as Sahara Center sustaining its momentum of successful milestones throughout the years.
Sustainability, innovation, diversification, and ownership are amongst the key values the Group has been practicing for decades. Working with partners, who share the same values, the Group has added value throughout the years through profitable investment opportunities in both the private and public sectors.
In depth experience, combined with a granular knowledge of the regional economy, enables Ghobash Group to identify, and provide access to the best business opportunities across the region.
Committed to diversified growth, Ghobash Group is headquartered in the United Arab Emirates and services through its offices and factories in Saudi Arabia, Oman, India, Iraq, and Africa.
The Group values its people as family and its customers as long term partners. Embracing excellence yet keeping it personal is a key strength of the Group which is a characteristic that has not faded since its inception.
Driving success through its people and partners, with its diverse business arm, Ghobash group aims to continue to grow adding value with every opportunity, every transaction, every employee life, every partner business, every community across varied geographies.
Together we make a difference.
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