Executive Assistant to CEO

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JOB DESCRIPTION / ROLE

Employment: Full Time

PA / EA Administrative Assistant Required - Dubai

A prestigious multinational company is on the search for a highly organized, dynamic, and proactive Executive Assistant to join our team. This role is pivotal in providing comprehensive support to our senior executives, facilitating the smooth operation of our global business activities. We are looking for a candidate who embodies efficiency, discretion, and flexibility to manage a variety of tasks and challenges.

Key Responsibilities:

- Act as the primary point of contact between executives and internal/external clients.
- Manage and coordinate daily, weekly, and monthly calendars of senior executives.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Manage travel arrangements, including flights, accommodations, and itineraries.
- Organize and facilitate meetings, including scheduling, sending reminders, and arranging logistics.
- Maintain confidentiality of highly sensitive information with tact and professionalism.
- Assist in the preparation of reports and analysis as required.
- Handle multiple projects and priorities with exceptional organizational skills.

Salary:
AED 10,000 to 15,000 per month inclusive of fixed allowances.

REQUIREMENTS

- An executive assistant is a highly skilled professional who provides comprehensive support to top-level executives within an organization.
- They possess excellent organizational, communication, and time management skills, allowing them to handle a wide range of administrative tasks efficiently.
- Their responsibilities often include managing calendars, coordinating meetings, preparing reports, handling correspondence, and facilitating communication between the executive and other staff members or external partners.
- Executive assistants are adept at multitasking, problem-solving, and maintaining confidentiality.
- They play a critical role in the smooth operation of the executive office, ensuring that the executive can focus on strategic decisions and leadership responsibilities.
- With a keen eye for detail and a proactive approach, they anticipate the needs of the executive and address issues before they arise, making them an indispensable part of the executive team.

Qualifications:

- Proven experience as an Executive Assistant, Personal Assistant, or similar administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent verbal and written communication skills.
- Strong time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- A high level of discretion and confidentiality.
- Bachelor’s degree in Business Administration or a related field is preferred.

ABOUT THE COMPANY

eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner.

Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey's, market mapping and training and development courses.

Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion.

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