JOB DESCRIPTION / ROLE
We are looking for a competent Executive Secretary to support a HIGH-RANKING OFFICIAL in our company.
Executive secretary must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that High-Ranked Officials can focus on their managerial responsibilities without worrying for other tasks.
The main responsibilities can be summarized as below:
• Handle a wide range of highly profiled and confidential information requiring a dedicated level of confidentiality at all times. Screens all requests for information and is sensitive to whom and in what form, information can be released.
• Day to day office operations will involve being the face of the company for the High Ranked Official's office, ensuring it runs efficiently and smoothly.
• Correspond and represent the High Ranked Official to clients or guests in his absence.
• Make travel agenda. Book travel arrangements, confirm business agendas, and arrange hotel bookings, vehicles and special events as required.
• Maintain High Ranked Official’s agenda and assist in planning appointments, board meetings, conferences etc.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Attend meetings and keep minutes
• Other activities as required.
REQUIREMENTS
• Female candidates only.
• 3 or 5 years of experience in a similar role supporting the high positioned Executives / Chiefs / VPs or other top level officials.
• Very good English and Arabic language skills
• Strong Microsoft Office Applications (Word, Excel, PowerPoint, Publisher, Outlook)
• Ability to maintain confidentiality of records and information.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze and solve problems.
• Database and records management skills.
• Ability to gather data, compiles information, and prepare reports.
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to create, compose, and edit written materials.
• Strong presentation and communication skills
• Ability to correspond and represent the Executive to clients or guests in his absence
ABOUT THE COMPANY
A leading retail company in the Middle East.
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