JOB DESCRIPTION / ROLE
• Proven experience in an executive secretary role.
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of technical industry.
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field.
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for VP
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
Salary:
AED
3,000 to 5,000
per month inclusive of fixed allowances.
Additional benefits: as per UAE Law
REQUIREMENTS
• Competent Executive Secretary to support high-ranking officials in our company.
• You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
• The candidate must be quick professional with great time-management and multitasking abilities.
• It is with her diligence and competence in her work that the executive can focus on her managerial responsibilities without worrying for other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
ABOUT THE COMPANY
Raban Al-Safina Group of Companies stands as one of the most prominent industrial organizations in Iraq work in different fields in power industry, oil & gas, systems technology, and many others.
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