Specific Duties and Responsibilities:

• To set up and maintain a system of internal controls which will provide the most effective control of the assets and revenue of the hotel.
• To maintain all accounting records of the hotel in the manner prescribed by the Hotel Management. Similarly, all reports and financial statements must be prepared on a timely basis in accordance with instructions prescribed by the Management.
• To ensure that all laws and fiscal regulations of the country of location (which affect the financial matters of the hotel) are complied with. This includes the responsibility for seeing that proper permits and licenses are obtained for such areas as importations, currency transfers, operation of hotel, restaurants, bars or club, etc.
• To ensure the safekeeping and updating of all leases and contracts and all other legal records and documents which may affect financial status of the hotel.
• To ensure that local tax matters, including both income tax/vat and other taxes, are properly handled. This includes the responsibility for the proper deductions and remittances of all payroll taxes where applicable.
• To approve all cash disbursements. Before denoting approval, the Finance Manager should ensure that all disbursements are properly documented and executed.
• To approve all allowances and adjustments and ensure that they are subsequently approved by the Management (GM/MD or Chairman).
• To conduct the monthly physical count and valuation of all food, beverage and operating supplies inventories and the half yearly physical count and valuation of all operating equipment inventories.
• To administer in conjunction with the Management, the hotel’s insurance program.
• To ensure that, subject to the availability of funds, all necessary reserves, such as vacation of employees, employees’ indemnity, furniture and equipment, etc. are adequately maintained.
• To assist in preparing, in conjunction with the other department heads and the Management, both the annual and revised capital budget and profit budget in the format required by the Hotel. In addition to the preparation, the Finance Manager is responsible for reporting the actual results as compared with the profit budget.
• Responsible for maintaining adequate records to reflect the comparison of the actual expenditures for operating equipment and furniture and equipment replacements with the annual budgeted amounts.
• To ensure the administration of established credit and collection policies which is the Finance Manager’s responsibility
• To administer and control the Hotel Master Keys.
• To carry out duty management shifts according to the rota established.