You are the first point of contact – the face and voice of Olive Group. You will welcome visitors and take calls in a warm and professional manner. You will appreciate the importance of reception and the significance of being at the forefront of a successful business. You will also act as the Office Manager in ensuring the smooth and efficient running of the office and all ancillary operations.

Key Responsibilities:

• Accommodate visitors, clients and job candidates
• Operate switchboard and direct potential clients to relevant departments
• Control distribution of conference call numbers
• Coordinate conference room bookings and appointments
• Record, file and track all outgoing and incoming courier and sort mail
• Manage all matters pertaining to reception/office appearance and utilities
• Cooperate with Office Manager on local facility
• Maintain database of suppliers and service providers
• Procure office furniture and supplies
• Maintain inventory of office stationery
• Assist Office Manager with office fit out requirements
• Record all incoming invoices in PDB register, gaining appropriate approval where necessary, and forward to Finance Department in a timely fashion
• Prepare expense claims for UK staff, gaining appropriate approval where necessary, and forward to Finance Department in a timely fashion
• Prepare petty cash records and cash count on a monthly basis, and send information to Finance Department by the end of the month
• Maintain updated list of UK staff names, contact information, birthdays and movement records
• Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary
• Ad hoc duties as required and directed by your line manager