Job Summary:
Responsible for the administration of the Human resource process. He or she will work closely and effectively with all employees to coordinate all HR related activities. This role provides administrative support to the human resource function as needed, including Internal communications and external communications, employee engagement, record-keeping, file maintenance, Exit Process etc.

Job Responsibilities:

Internal Communications
• Producing Employee Newsletter
• Employee of the month rewards process
• Company Intranet
• Company Website – People Section

External Communications
• Recruitment portal people sections
• Dealing with magazines and external matters

HRIS
• Undertake duties supporting the use of HRIS including inputting changes onto system; sending out relevant contractual information; chasing queries with managers.
• Preparing all reports for HR Dashboard and Leadership Reports monthly
• Updating the HR Director with all HRIS queries and any employee issues

Administration
• Undertake administrative duties supporting various HR processes including probation procedure; other terms and conditions of employment and ensuring all documentation is readily available and up to date
• Issuing reports as required by Human Resource Manager/Talent Manager
• Dealing with all Admin enquiries
• Prepare reports for department heads – related to people enquiries

HR Projects for 2019
• Data input and checking for new HRIS system
• Employee Wellness plan – assisting with the Wellness plan and preparing all communications for each month in advance
• Delivery of the Wellness plan with the HR Coordinator for all admin, events, newsletters and memos.
• Development of template for employee newsletter
• Working with the Talent Manager and HR Director to deliver the new onboarding programme – development of presentations and information sourcing
• Working with HRD to develop templates for all HR Documents
• Development of awareness programmes for the region – presentation and roll out plan
• Ensuring service awards and employee monthly awards are handled and actioned.

Support
• Provide administrative support to the HR team including word processing; distribution of information.
• Book meetings and manage diary
• Manage department filing system
• Deal with expenses and invoices as required
• Maintaining employee records.
• Assists maintaining any trackers
• Assisting with additional projects, as assigned.(Section 5)
• Supporting Administrative department whenever required.