JOB DESCRIPTION / ROLE
- Manage shore staff and crew payroll for UAE, Azerbaijan, Kazakhstan and KSA
- Respond to queries regarding employee pay and leave balances
- Coordinate with benefit providers to enroll / exclude employees and process employees medical insurance claims
- Receive and process staff annual leave ticket requests
- Arrange flights, visas, accommodation and transport for candidate interviews
- Arrange accommodation for new employees in UAE
- Create and maintain the electronic and manual records for employees including personnel files, payroll records, annual and sick leave records
- Create and maintain an effective departmental filing system, ensuring all correspondence and certification is appropriately filed, ensuring strict security and confidentiality.
- Ensure annual and sick leave absences are updated on a monthly basis and appropriate absence forms, medical certificates are received from employees.
- Update Payroll file in an accurate and timely manner and liaise with Payroll Processing team to ensure correct transfer of salaries.
- Receive and process staff expense claims relevant to HR
- Assist with onboarding arrangements for new employees
- Create termination and resignation letters, as required
- Manage the exit process and all related administration activity
- Work closely with PRO to monitor and maintain up to date records of UAE visas, labour cards and emirates IDs
- Arrange travel bookings according to office / vessel requirements and prepare purchase orders when required
- Book hotel accommodation for visitors and staff as required and directed.
- Coordinate corporate events such as team building activities/ workshops.
REQUIREMENTS
- Graduate with a minimum of 3 years' HR experience, with experience of managing payroll activities as well as exposure to general HR administration tasks.
- Candidates with local experience preferred.
- Excellent communication skills in English.
- Efficiency, accuracy and organization are of key importance for this role.
ABOUT THE COMPANY
It is Topaz Marine's Vision to be the marine service provider of choice delivering un-matched value through the highest standards of professionalism and the efficient use of capital employed.
Enhance its reputation as a marine operator with a fleet of young quality vessels operated by knowledgeable, friendly and skilled employees with focus on training and safety.
Consolidate its position in the market for long-term contracts, expand geographical spread of operations, meet the demand for more specialized offshore equipment and work as partners with leading companies in the offshore oil & gas market.
Provide customized solutions to customers using the latest technology.
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