JOB DESCRIPTION / ROLE
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary materials
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Prepares mailings/newsletters for employees
• Filing of personnel records
• Distributes application for employment to walk-in applicants
• Conducts initial phone screen interviews and administers preliminary skills assessments
• Data entry for HR and other departments as assigned
• Schedule meetings and books conference rooms
• Coordination of special events and event communications
• Other duties may be assigned based on business needs
REQUIREMENTS
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Must be reliable and have good attendance
• Aptitude to handle confidential information
• Good communication skills
• Hindi, Urdu Speakers Preferred
ABOUT THE COMPANY
A leading contracting group in the UAE.
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