Legal PA for International Law Firm

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JOB DESCRIPTION / ROLE

Employment: Full Time

• Providing high level support to partners and fee earners as a trusted advisor
• Acting as a role model and mentor to less experienced members of the team by sharing knowledge and best practice
• Completing practice group specific tasks to develop specialist expertise (e.g. super-user on specific tools, global billing, client reporting,
knowledge management support)
• Utilising skills in influencing stakeholders - quickly building rapport and be seen as a trusted advisor
• Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
• Billing subject matter expert
• Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving.
• Generating accurate billing reports, letters and draft bills in a timely manner.
• Managing accounts payable (invoices), expenses and
disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
• Understanding document management processes (iManage)
• Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and
ensuring that any required catering and technical equipment is in place
• Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
• Utilising document production for the creation of all first draft documents
• Organising and assisting with client functions, entertainment and seminars, as required
• Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
• Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client
financial schedules where necessary
• Assisting on ad-hoc projects as and when required, for example managing bundles, supporting team events etc.
• Any other PA or administrative duties as required

Requirements:
• Previous experience as a PA
• Previous experience of document management systems
• Knowledge of Microsoft Office Suite
• Excellent diary management
• Strong organization and prioritisation skills
• Good verbal and written communication skills
• Applies knowledge and judgement to solve problems and make decisions
• Experience of delegating to, and training, less experienced team members
• Flexible approach to working practices in order to meet business needs
• Friendly, personable and approachable
• Adaptable and flexible approach
• Conscientious and diligent
• Remains calm under pressure
• Eager to learn and develop skills
• Adopt a can-do attitude

ABOUT THE COMPANY

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.

Advertise Here

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