Listing Administrator

JOB DESCRIPTION / ROLE

Job Type: Full Time

Job Location: Dubai, UAE

Nationality: Any Nationality

Salary: Not Specified

Gender: Not Specified

Arabic Fluency: Not Specified

Job Function: Administration & Secretarial

Company Industry: Property & Real Estate

Role purpose

Deliver the required admin support to sales department and management.

Key accountabilities of the role

Responsibilities:

Support the team and managers as needed.

Maintain the database and file management for the leasing department.

Maintain department files, archiving system, and records electronically.

Prepare reports for department lead performance.

Approach developers and owners to get property listings and database.

Approach real estate companies and property management companies for business partnership opportunities.

Prepare and ensure validity of agency agreements with external agents.

Communicate with MPM and ADIB related departments to collect database for advertising ADIB owned properties and MPM managed properties.

Advertise the properties on social media and online portals.

Carry out marketing campaigns in different forms whenever needed.

Maintain updated and accurate listings on social media and online portals.

Manage the lead distribution and lead system.

Follow up on team leads progress and report the team leads statistics.

Prepare management reports on monthly, quarterly, and yearly basis.

Prepare memos, letters, and other documents from staff and manager.

Work with the department manager to attend to audit requirements.

Work with department management to review the department SOPs according to our process.

Results required

Increase agency department efficiency by building database from external and internal sources.

List properties in a timely manner and keep listings up to date.

Complete day-to-day jobs efficiently.

Apply out-of-the-box thinking for solutions and process effectiveness.

Prepare management reports.

Deliver the required daily task support to both team and management.

Specialist skills / technical knowledge required for this role

Excellent communication skills in English or Arabic (preferably both).

Analytical skills.

Excellent administration skills.

Excellent knowledge of Outlook, Excel, PowerPoint, and CRM.

Required experience in similar role is minimum 3 years.

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ADIB - Abu Dhabi Islamic Bank