Office Administrative Assistant (UAE National)

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JOB DESCRIPTION / ROLE

Employment: Full Time

General Presentation:
Providing water, energy and waste management solutions for 160 years, Veolia offers public authorities and industries with a range of water, energy and waste management services vital to human development and sustainable growth in 48 countries around the world. We continue to adapt and innovate inline with economic growth and human development by designing and implementing solutions that will have a positive impact on the environment and resources. As Veolia Resources, our goal is to build a better 21st century.

In the Near & Middle East, Veolia works with industries, governments and communities, retail and commercial businesses to deliver innovative and sustainable solutions that are needed today and in the future. Through public-private partnerships and innovative contractual schemes, Veolia is committed to achieving quantifiable results with sustainable, pragmatic environmental solutions

Key figures:
More than 3,000 employees in the Near & Middle East (in addition to the 5,000 for Enova which reports directly to Veolia AMO, for Facility Management and energy Efficiency contracts in the ME)
A strong local network across the region (UAE, Oman, Qatar, Bahrain, Kuwait, KSA,Lebanon,Jordan, Turkey)
30 years of sustainable partnerships with more than 6,000 references

Providing water, energy and waste management solutions for 160 years, Veolia offers public authorities and industries with a range of water, energy and waste management services vital to human development and sustainable growth in 48 countries around the world. We continue to adapt and innovate in step with economic growth and human development by designing and implementing solutions that will have a positive impact on the environment and resources.
Our goal is to build a better 21st century, we therefore see ourselves as #resources.

In the Middle East, Veolia works with industries, governments and communities, retail and commercial businesses, to deliver innovative and sustainable solutions that are needed today, with the vision required for tomorrow.
Through public-private partnerships and innovative contractual schemes, Veolia is committed to achieving quantifiable results with sustainable, pragmatic environmental solutions.

Context:
Veolia Near and Middle East has a new 25 year contract to operate and maintain the first Waste to Energy plant in the emirate of Sharjah, UAE with around 42 employees. The waste-to-energy process converts the waste into heat which is then used to drive a turbine. The net electrical power produced will be up to 30 MW which will be supplied directly to the Sharjah Electricity grid. More than 300,000 tonnes of solid municipal waste will be used each year.The plant was inaugurated in March 2022.Operations started on April 29, 2023.

Position Summary:
The Office Administrative Assistant will be in charge of providing administrative support to the team, answering phones, handling internal and external communication, and assisting with executive administrative tasks. Excellent organizational, clerical, and communication skills are required for this position.

Key Responsibilities:
- Greeting visitors and directing them to the appropriate office/personnel.
- Provide administrative, clerical, and customer assistance.
- Clerical tasks include answering phones, responding to emails, and preparing documents such as office correspondence, memos, resumes, and presentations.
- Support employee relations activities and events. Assist in resolving employee queries and concerns.
- Coordination and management of appointments, meetings, and the conference room schedule to avoid double bookings.
- Vendor creation in ERP System
- Maintaining general office files, such as for vendors, and other company-related files.
- Supervising the upkeep of office facilities and equipment.
- Performing other office duties as needed

REQUIREMENTS

Educational background:
- High School diploma or equivalent required.
- Additional courses in Bookkeeping, data entry or equivalent experience preferred
- Experience as an Administrative Assistant or in a similar role.
- Proficient in using office software (Microsoft Office/ Google Workspace).
- Good organizational and multitasking skills.

Required skills :
- Ability to take direction & responsibility
- Ability to perform basic math and accounting skills.
- Effective oral and written communication skills in English
- Good Speaking ability of English and Arabic
- Good organizational and multitasking skills.

ABOUT THE COMPANY

Veolia is the world's largest environmental services company.

For over 160 years, Veolia has provided public and private sectors with Water, Energy and Waste Management solutions and services which are vital to human development and sustainable growth.

With over 200,000 employees on five continents, Veolia designs practical solutions for the management (operation, treatment, distribution and/or supply) of Water, Waste and Energy. Through these three complementary activities, Veolia helps to develop access to resources, to preserve available resources and to renew them.

Veolia Group achieved revenues of EUR 28.5billion in 2021. (In 2020) the Veolia Group served 95mn inhabitants with drinking water, 62mn with sanitation, produced nearly 43mn MWH of energy, and recycled 47mn tonnes of waste.

Veolia aims to become the benchmark company for ecological transformation. Our goal is to build a better 21st century. We therefore see ourselves as #resourcers.

VEOLIA IN THE NEAR & MIDDLE EAST

Veolia has operated in the Middle East for over 30 years, providing innovative and sustainable water & waste services to industries, governments & communities, retail and commercial businesses.

Veolia has more than 3,000 employees in the Near & Middle East and a strong regional network of ~12 offices in the UAE, Oman, Saudi Arabia, Qatar, Bahrain, Kuwait, Jordan, Lebanon, and Turkey.

Veolia currently has over 6,000 project references of work delivered in the region, and continues to develop new projects through public-private partnerships and innovative contractual schemes.

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