Office Coordinator / Personal Assistant

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JOB DESCRIPTION / ROLE

Employment: Full Time

Irwin & Dow are seeking a highly professional and discreet Senior Business Support executive to embrace this pivotal and sensitive role for our client. Working within this Private Wealth Office, you will be very much part of a close-knit team, who pride themselves on their professionalism and integrity, very much respecting the confidentiality required in such roles.

The primary focus is to provide executive administrative support and production services to a small team, taking full responsibility for the maintenance of a demanding schedule. You will also represent the company to all internal and external contacts in a manner consistent with the entity’s values. The level of support required is to an exceptional standard and will include developing working relationships with internal staff and external clients and assisting their assistants to facilitate the flow of information.

REQUIREMENTS

The role requires a strong service orientation and candidates will be expected to display a maturity and flexibility to work both independently and in cooperation with others, coupled with a high level of self-motivation and initiative. Additionally, it is paramount that the highest levels of internal and external confidentiality are respected at all times. Candidates will be highly organized and have the ability to anticipate alternate solutions and to always be prepared with contingency plans as required in a calm and efficient manner. In a word, we are seeking the super Office Executive with strong business acumen and who has the ability to multi task on a variety of projects and one who will also understand the importance of deadlines and achieving strategic goals.

Candidates must be fully fluent in English and possess exceptional written skills. They should be able to work well in a team environment, where roles, can be interchangeable and fluid, but also autonomously. There may be occasion, when you will be alone in the office and candidates must be comfortable with this. Additionally, a stable and consistent career history, with local UAE experience, should be demonstrated. Candidates who have an interest in interior design and design in general would be interested in this position, due to the commercial interests of the office.

The interview process will include diligence reference checks and only candidates who pass this at exceptional level will be considered. Our client has bespoke business interests and as such there can, on limited occasions be out of hours work requested.

ABOUT THE COMPANY

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

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