Office Manager

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JOB DESCRIPTION / ROLE

Employment: Full Time

Our client, a leading educational establishment in Ajman has an exciting opportunity for the role of an Office Manager (UAE National).

ESSENTIAL DUTIES & RESPONSIBILITIES:
• Communicates with functional managers, staff members, deans, faculty members, and students; by responding to all their inquiries and satisfying all their needs.
• Establishes viable relationships with external parties and maintain regular contact with university’s internal and external parties by communicating Dean’s instructions, requirements, and decisions, and briefing her on important issues of interest and feedback.
• Manages Dean’s agenda by prioritizing appointments, scheduling meetings and events, and drafting minutes of meetings, and translating documents (Arabic to English and vice versa).
• Maintaining accurate and up-to-date student records, including academic records and personal information.
• Prepares, reviews and refines progress reports in coordination with related individuals; ensures that deadlines of projects’ completion are met and problems are immediately addressed, resolved and/or reported.
• Maintains organized and easily accessible resources within a highly automated environment; ensuring an accurate and timely flow of incoming and outgoing documents.
• Manage , conduct and communicate all DOS office events preparations and required logistics .
• Drafts letters, announcements, memos, circulars, and emails, and communicates with all internal and external parties as needed.
• Attends meetings and updates the Dean on certain matters of interest.
• Produces reports, presentations, analytical summaries and briefing papers.
• Conducts research on specific issues and present the findings to the Dean.
• Performs other different job-related duties as assigned by the Dean.

Salary:
AED 25,000 to 28,000 per month inclusive of fixed allowances.

REQUIREMENTS

QUALIFICATIONS & EXPERIENCE:
• A bachelor's degree in a relevant field such as education, counseling, or business administration.
• Minimum 5 years of professional experience in a related role, preferably within the higher education environment.

KNOWLEDGE & SKILLS:
• Effective management and professional communication skills.
• Demonstrable knowledge of administrative policies, procedures and best practices as applicable to the support services.
• Ability to prioritize the workload in an effective manner; work under pressure within a busy environment and meet tough deadlines.
• Good knowledge of office management practices within a dynamic and highly automated work environment.
• Ability to foster cooperative work relationships within a diverse community that involves multiple internal and external parties.
• Proficiency level in MS. Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills in English and Arabic.
• Good knowledge of budget preparation and fiscal resources management.
• Ability to gather data, conduct research, compile information, and write reports.
• Familiarity with student services programs and regulations.
• The ability to work effectively with a diverse group of students and staff members.

ABOUT THE COMPANY

At Culture First Recruitment, we have a profound belief that the key to success lies in building a remarkable culture within organizations. Our founder, Ryan Jackson, a visionary serial entrepreneur with a track record of success across multiple industries, had an awakening that transformed the way he approached business.

Ryan’s journey began in a notorious industry that had developed a negative public perception. Despite achieving financial success, he felt something was missing. As profits soared, Ryan found himself falling out of love with business, realizing that he was not aligned with the values of his own company. This disconnection led him on a transformative path of soul-searching.

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