JOB DESCRIPTION / ROLE
- Managing important and confidential documentation relating to business activities;
- Managing and screening phone calls, enquiries and requests;
- Meeting and greeting visitors at all levels of seniority;
- Carrying out background research and presenting findings; Producing documents, briefing papers, reports and presentations;
- Organising and attending meetings and ensuring the manager is well prepared for meetings; Liaising with clients, suppliers and other staff;
- Overseeing general cleanliness and appearance of the office;
- Liaising with facilities management to ensure maintenance and repairs are carried out as and when required;
- Approving invoices;
- Any other reasonable duties as required by Management.
- Providing a full PA service, including diary management, arranging appointments, dealing with/responding to e-mails and typing of correspondence, dealing with expenses claims;
- Devising and maintaining office systems, including data management and filing; Taking minutes from meetings and circulation to meeting attendees;
- Providing general assistance during presentations;
- Coordinating travel arrangements for senior staff;
- Coordinating and managing basic office supplies
REQUIREMENTS
- A minimum of 5 years experience in an Office Management role
- Strong working knowledge of Microsoft Word, PowerPoint and Excel software packages
- Excellent communication skills and telephone manner, with the ability to resolve issues appropriately
- Ability to work under pressure and to tight deadlines in a high pace environment
- Ability to work on your own initiative
- High level of attention to detail
- A degree or HND in secretarial, business, administration or management studies
ABOUT THE COMPANY
Mission:
To establish a 'Best practise' for the recruitment industry in the Middle East.
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