Office and Facilities Management

* Acting as first point of contact with Landlords and their staff, with regards to any issues relating to our leases
* Ensuring all office security protocols and processes are in place and comply with Group Directives
* Creating, implementing and monitoring an annual Office Services Plan to plan all activities and outputs, avoiding any crisis management, ensuring that all activities and outcomes continue to be of value to the business
* Managing procurement of all goods and services provided by equipment and material vendors/suppliers to office premises as per MM guidelines including: stationary, office furniture, fixtures and fittings, vending machines, kitchen supplies, cleaning services, maintenance contractors, fit-out contractors, vehicle leasing/purchase, vehicle maintenance and repair and travel agents etc.
* Providing adequate, safe electrical installations in each office for the business to operate
* Co-ordinating space allocation and determining best way to utilise and arrange given physical space taking into account business requirements and available budget
* Planning, co-ordinating and directing the office services team to provide a broad range of services to allow the business to operate at peak efficiency including, but not limited to: immigration/PRO services, premises and facilities management, office maintenance and security, reception and transportation services, mail collection/distribution, stationery, printing/copying, recycling, office cleaning etc. setting service levels/ goals for the department accordingly;
* Monitoring budgets for office services and consumables, analysing ways to reduce costs and proactively pursuing alternatives that could reduce costs to the business without affecting or compromising quality