Operations Coordinator – Shipping Organisation

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Employment: Full Time

Charterhouse is working in exclusive partnership with an international shipping company which specialises in providing Husbanding, Logistics and Operational support to its maritime clients. Due to significant growth in the region, our client is looking to hire an Operations Coordinator who will assist the commercial team with sales tracking, client follow up and general administrative support.

The Operations Coordinator will be responsible for managing the filing system, preparing important contracts, quotations and port visit documentation, in addition to communicating requests for quotations with various agents in a timely manner. There will be a regular requirement to accompany the operations team to the local port to complete handover and exchange/signature of all the necessary documentation.

This role will act as a liaison between the business and its partners and will have access to highly sensitive information, therefore it is imperative that the successful candidate is extremely professional and discreet when handling confidential information on behalf of the business.


To be considered for this role, the successful candidate must have at least 3 years’ experience at a coordinator level, preferably working in the logistics or shipping industry. It is important that the candidate has strong knowledge of tools such as Microsoft office, excel, and drop box.

The ideal candidate will be a highly organised and dedicated individual who is willing to immerse themselves fully in to the business, developing their knowledge about the company’s service offerings and the industry. This is a fast-paced role where no two days will be the same therefore the candidate should have excellent multitasking skills and sharp attention to detail.

Our client is looking for someone who is flexible to adapt to the needs of the business and is highly organised and solution orientated. In return, our client offers excellent training and long-term development opportunities.


The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.

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