DUTIES AND RESPONSIBILITIES
• Manage and coordinate business meetings and events including: management of attendees, booking location and time, room layouts, catering, A/V equipment, displays, etc.
• Detail meetings and calendaring in Outlook including: maintaining GM’s calendar, multiple times-zones, phone and video-conferencing
• Coordinate detailed domestic and international travel itineraries including: flights, car services, hotels, rental cars, meetings, boarding passes, changes, upgrades, cancellations, and refunds.
• Coordinate visitor travel arrangements
• Manage expense reports including data entry, organization of receipts and budget codes.
• If required assist in PowerPoint presentations, word processing of memos, letter, agendas, and meetings minutes, etc.
• Create, organize, and execute data spreadsheets.
• Communicate company correspondence as needed.
• Office management including maintenance and upkeep of office equipment and furniture, liaise with IT to resolve technical problems.
• Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.)
• Gathers, communicates, and dispatches information throughout the team
• Organizing and managing PPD corporate PO’s (hotels, flights, meetings, events, supplies).
• Prepare and monitor shipments for dispatch through DHL web shipping website.